We are looking to hire a Staff Accountant who will assist with general accounting and month-end close process of our agency. In this role, you will work with Account Managers and Partners to address daily client finance questions. You will be responsible for all daily accounting tasks with a strong attention to detail, including monthly invoices, expense bill-back supporting documents, and daily cash and bank reconciliations. In addition, you will also carry out relevant administrative duties, such as responding to clients via email and handling questions related to invoices and payments. You will also work closely with our Controller and CFO to prepare monthly financial statements.
Key Responsibilities
- Maintain and update accounting records and files
- Review and record expenses from RAMP, corporate cards, and Bill.com for approvals of bill-back expense invoices
- Organize and maintain client files with supporting accounting/expense backup
- Manage Accounting inbox to respond to questions/requests from clients and account managers related to invoices, expenses, project codes, and remaining budget
- Update master list of client records
- Create monthly retainer, project and pre-bill invoices
- Assist with bi-weekly Accounts Receivable Aging report with Partners to manage collections and communicate with clients regarding past due invoices
- Post transactions and categorize records in the general ledger (Quickbooks experience a must)
- Reconcile bank statements and post daily cash transactions/deposits
- Analyze transactions with internal and external stakeholders; Coordinate with internal team on monthly travel, uber/transportation spend, UPS/RDS, shipping and other reimbursable expenses
- Add new vendors to Bill.com; collect new vendor files including Form W9, billing contact and payment information
- Prepare documents for annual audit and tax/compliance filings, including 1099s in January
- Apply new accounting policies and ensure compliance with rules and regulations
- Report to the Controller and work to improve financial processes; Support Controller to prepare month-end, quarter-end and year-end reporting
Requirements and skills
- 2-4 years of relevant accounting experience
- Excellent use of Microsoft Office Word and Excel; very good with spreadsheets
- Knowledge of Quickbooks Online or another accounting system is required
- Good math skills
- Strong attention to detail
- Strong organizational and communication skills
- Confidentiality and integrity
- Degree in Accounting is a plus
- Thrives in a fast-paced, collaborative environment
Note: Hybrid (1-2 days in NYC HQ office, as needed)
Annual Compensation
$60,000 - $75,000 (commensurate with experience + benefits)
Skills Required
- 2-4 years of relevant accounting experience
- Proficiency with Microsoft Office Word and Excel, including spreadsheets
- Knowledge of QuickBooks Online or another accounting system
- Strong math skills
- Strong attention to detail
- Strong organizational and communication skills
- Confidentiality and integrity
- Degree in Accounting
- Ability to thrive in a fast-paced, collaborative environment
What We Do
SHADOW is a creative marketing and communications agency with integrated disciplines across media relations, influencer marketing, experiential and event production, social media management and content development. Using these services, we shape insights and ideas into stories, animate stories into moments and engineer moments into movements. We are also connectors – we create inter-client synergies to maximize opportunity as well as leverage industry relationships for introductions, partnerships, business development and more. With a robust portfolio of brand campaigns, cross-categorical experience, and a deep rolodex of industry relationships, we have captured the loyalty of some of the world’s most prestigious companies, including luxury and lifestyle brands, retailers, tech start-ups, publishers, personalities, non-profit organizations and hospitality groups. We are a New York-based agency, with a west coast presence made possible through our SHADOWest suite of services.
