Staff Accountant

POSITION SCOPE:     

The Staff Accountant - Accounts Receivable position is responsible for managing tenant-related receivables for the company’s real estate portfolio, ensuring that charges, payments, adjustments, and outstanding balances are recorded accurately and timely. This role supports strong cash flow, clean tenant ledgers, accurate reporting, and effective coordination between accounting, property management, leasing, and tenants.

1. Post tenant payments, rent charges, late fees, concessions, adjustments, and other receivable activity to tenant accounts.
2. Maintain accurate tenant ledgers by reviewing balances, researching discrepancies, and ensuring all account activity is properly supported.
3. Prepare and review accounts receivable aging reports, delinquency reports, rent rolls, and tenant balance summaries.
4. Support monthly close activities by reconciling tenant receivables, deposits, unapplied cash, and related general ledger accounts.
5. Coordinate with property managers and leasing teams to resolve billing questions, payment issues, move-in and move-out balances, lease changes, and tenant account corrections.
6. Assist with tenant collections by identifying past-due balances, preparing account details, supporting follow-up communications, and documenting collection activity.
7. Process security deposit activity, tenant credits, write-offs, and approved balance adjustments in accordance with company policy.
8. Help ensure tenant ledger information aligns with lease terms, approved charges, payment history, and property accounting records.
9. Prepare JDA monthly subsidy allocation for approval
10. Prepare intercompany cash transactions in the Cash Disbursements and Cash Receipts subledger.
11. Prepare journal entries according to established closing checklist; reconcile accounts to adhere to month end close process.
12. Assist in preparation of work papers and supporting documentation for annual audit.
13. Assist with the reconciliation of all bank accounts monthly.
14. Adheres to all Chrysalis Center, Inc.’s policies, procedures and standards including internal controls.
15. Performs other duties as assigned.

1. Bachelor’s degree is preferred with three or more years’ progressive accounting experience. Property management experience preferred.
2. Intermediate to advanced computer proficiency. Sage-Abila MIP Fund Accounting software system knowledge preferred.
3. Understanding of Generally Accepted Accounting Principles (GAAP).
4. Ability to perform mathematical computations, analyze data and exhibit strong problem-solving skills.
5. Ability to work independently and prioritize tasks in a deadline driven environment.
6. Strong organizational, communication, and follow-up skills.
7. Ability to prioritize deadlines, resolve discrepancies, and work collaboratively with accounting and operations team
8. KEY COMPETENCIES
9. Maintains a thorough knowledge and understanding of agency and department policies and procedures; displays high level of confidentiality with all financial information and agency matters.
10. Demonstrates current computer skills with proficiency in the use of multiple software packages inclusive of all Microsoft Office Programs, YARDI Property Management software.  Possesses other general administrative skills inclusive of filing capabilities and effective use of routine office equipment.
11. Demonstrates excellent communication, interpersonal and leadership skills, including professional demeanor and positive, service-oriented attitude toward all internal and external customers.
12. Demonstrates ability to adhere to strict Confidentiality and HIPAA Guidelines.
13. Effectively manages multiple projects simultaneously; meets related deadlines.
14. Possess strong time management skills and high work ethics.