Staff Accountant I/ AP Specialist

About Rhapsody: 

We all know that our health care system is complicated. Getting data from one provider to another, or from a provider to a health insurance company, is frustrating for virtually everyone. Imagine developing solutions that help make these data transactions easier and faster. That is what we do at Rhapsody; we make interoperability platforms that allow data – such as patient encounter details, lab results, and billing information – to move seamlessly from one system to another. 

While most people will not ever see our products and services during a medical encounter, our interoperability platforms are running behind the scenes. Think of them as the central nervous system helping to move data where it needs to be to improve the patient experience. To learn more about Rhapsody, visit
www.rhapsody.health

If using your expertise in a way that impacts our health care system, patient care, and population health sounds like something you would find rewarding, apply today! 

What we have to offer you:

• Comprehensive benefits package on day 1 (medical, dental, vision, life, disability)
  
• 401k with a generous company match
  
• Unlimited PTO, sick time & volunteer days
  
• An innovative, inclusive, and fun work environment
  
• Continuous learning and development opportunities

This is a hybrid position. Must be able to commute to Boston on Tuesday and Thursday.

Position Summary:

This position plays a critical role in supporting the financial operations of the organization by ensuring accurate and timely processing of vendor invoices, payments, and related activities across multiple subsidiaries and international vendors. This position requires a strong understanding of AP processes, accounting principles, and compliance regulations, as well as the ability to leverage AP automation tools for maximum efficiency and accuracy.

Job Responsibilities:

AP Invoice processing

• Process invoices and payments across multiple subsidiaries and international vendors utilizing ZoneCapture AI Automation Tool
• Reconcile foreign currency transactions and ensure proper exchange rate application.
• Review and process vendor invoices in a timely and accurate manner.
• Ensure proper coding and approval of invoices according to company policy.
• Maintain vendor files and documentation in accordance with company standards.

AP Automation Software

• Maintain ZoneCapture/ZoneApprovals, AP Software automation
• Review incoming invoices into the AP Software and setup invoice processing rules for the tool including proper coding of invoices and departments
• Setup approval workflows in AP software automation tool
• Consistently refine and optimize the tool for efficiency and compliance

Payment Processing

• Prepare and execute weekly payment runs including ACH, wire transfers, and manual checks
• Ensure accuracy and timeliness of payments and address any discrepancies
• Mark bills as paid in NetSuite immediately following the payment run
• Exercise checks and thoroughly review work to avoid any duplicate payment or errors

Inbox & Communication Management

• Be proactive in responding to AP email inbox, including prioritizing responses to employees, ELT/SLT, and vendors within 24 hours
• Show critical thinking and independence in resolving issues in a timely manner
  

Financial Statement Close Process/International Compliance

• Prepare account reconciliations in various areas including prepaid expenses, fixed assets, intangible assets and goodwill
• Manage year-end 1099 reporting process and actively maintain vendor records in NetSuite according to 1099 requirements.
• Expense report management including administering the Concur system, reviewing and processing employee expense reports in accordance with policy
• Coordinate employee expense reimbursements and resolve discrepancies
• Perform monthly cash reconciliations and AP subledger reviews
• Ensure timely month-end close activities related to AP
• Assist with audits by preparing necessary documentation and reconciliations
• Support US and International compliance activities including indirect tax, statutory reporting requirements and payroll-related tax support

Job Requirements:

• Ability to communicate effectively and provide responsive customer service
• Demonstrate ability to handle multiple priorities in a fast-paced environment
• Proven ability to resolve issues and critically think in a timely manner
• Proficient in Microsoft Excel and financial reporting tools
• Familiarity with ERP systems such as NetSuite, SAP, or Oracle
• Experience with AP automation tools a plus
• Exposure to Concur or a similar expense management system
• Bachelor’s degree in accounting, Finance or related field
• Embrace AI-enhanced workflows: Leverage AI tools (e.g., ChatGPT, GitHub Copilot) to increase efficiency, improve decision-making, and continuously explore new ways to augment your work with emerging technologies

Rhapsody provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.