Sr. Workplace Experience Coordinator

How you'll make an impact:

• You will provide on-site support running the day to day operation of our Vancouver HQ, focused on providing best in class support for our employees
• You will collaborate with fellow members of the PREWF (Protect, Real Estate, Workplace, Facilities) team, aligning on workplace initiatives and processes
• You will support all Vancouver employee experience perks and programs including food & beverage, supplies, wellness offerings, workplace events
• You will support communications around employee experience and amenities initiatives
• You will partner with various vendors (snacks, catering, janitorial, events) to support in-person workplace services
• You will draft, update and manage office announcements and communications, including communal boards
• You will build relationships with your partners (EAs and team leaders), partner teams (HR, IT, Finance, DEI) and external vendor services
• You will coordinate with outside contractors for the service and repairs of equipment
• You will verify final invoice pricing and processing payments in a timely manner
• You will provide support for meetings including coordination, scheduling, set up and maintaining communications
• You will assist as needed with space planning tasks such as: New Hire desk set up, move request coordination, and space audits

We could be a match if:

• You have overseen front of house activities such as: visitor and security management, food and beverage programs, mailroom and deliveries, and office supply management
• You have strong relationship management skills and the ability to effectively interact with a diverse set of stakeholders
• You have strong project management and time management skills along with strong verbal and written communication skills
• You are able to adapt to changing priorities and are comfortable dealing with highly confidential information
• You have strong communication skills and the ability to manage and draft office communications
• You have proven organizational skills, managing multiple work streams and projects
• You have a customer focused attitude - ensuring consistently high quality resolutions
• You have financial and budget experience; including sourcing/procuring goods or services and following procurement best practices