Senior Talent and Operations Coordinator

Talent Coordination

• Manage end-to-end interview coordination for complex, high-volume, and multi-timezone hiring, ensuring an efficient and candidate-focused experience.
• Schedule and coordinate interviews using tools such as Google Calendar, Gmail, GoodTime, and Lever, proactively resolving scheduling conflicts and last-minute changes to keep interviews on track.
• Partner with recruiters to align interview logistics with candidate availability, role priorities, and interviewer constraints.
• Coordinate interviews for executive and senior leadership roles, partnering closely with Executive Assistants to manage complex calendars, confidentiality, and shifting priorities.
• Oversee interview logistics, including debrief coordination, candidate travel, and meal vouchers.
• Maintain accurate ATS and recruiting system records (e.g., Lever, GoodTime), upholding documentation standards and flagging issues that impact data quality or candidate experience.
• Share coordination insights and trends (e.g., scheduling bottlenecks, candidate feedback) to support improvements in hiring efficiency.
• Conduct candidate office tours and support professional onsite candidate communications.
• Support scheduling and logistics for rotational and early-career programs, as needed.

Talent Operations

• Support and optimize recruiting tools and systems (e.g., GoodTime, Lever, CodeSignal, CRM, Assessment tools) to ensure efficiency and usability across the business.
• Serve as a point of contact for ATS and scheduling tool execution (e.g., Lever, GoodTime), troubleshooting operational issues and escalating system gaps or recurring challenges as needed.
• Track and surface operational trends and risks (e.g., scheduling delays, interviewer load, debrief completion gaps), sharing insights with recruiters to support smoother hiring execution.
• Create and maintain coordination-related documentation, templates, and best practices to support consistency and continuity during the contract period.
• Provide operational support during process changes, system updates, or peak hiring periods, helping ensure minimal disruption to active hiring workflows.

We could be a Match if you have:

• 4+ years of experience coordinating Engineering and Non-Engineering interviews, managing end-to-end scheduling and logistics across multiple time zones.
• Proficiency with scheduling and recruitment tools, including GoodTime, Gmail, Google Calendar, Lever, CodeSignal, and other ATS/interview scheduling platforms.
• Ability to handle confidential and sensitive information with discretion.
• Highly organized, with demonstrated success managing complex schedules, interviewer availability, and candidate logistics simultaneously.
• Proven communication skills with the ability to convey information clearly, professionally, and effectively to a wide range of stakeholders.
• Proactive and detail-oriented; thrives in fast-paced environments while anticipating challenges and adapting quickly.