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The Role
Coordinate complex, high-volume interviews and onsite experiences; manage candidate communications, offers, pre- and post-employment processes, documentation, reimbursements, relocation authorizations, and Workday records. Partner with recruiters, hiring leaders, and HR teams to improve candidate experience, support recruiting initiatives, resolve scheduling escalations, train coordinators, and use AI tools to streamline workflows.
Summary Generated by Built In
About the RoleGreat candidate experiences don't happen by accident. They're created by people who care about every detail.
As a Sr. Specialist, Talent Acquisition at Gap Inc., you'll play a key role in shaping how talent experiences our portfolio of iconic brands.
From coordinating interviews and onsite experiences to supporting the offer process and improving how we hire, you'll help create a recruiting journey that's seamless, inclusive, and personal.
Working alongside recruiters, hiring leaders, and HR partners, you'll bring organization, collaboration, and a people-first mindset to work that matters.What You'll Do
As a Sr. Specialist, Talent Acquisition at Gap Inc., you'll play a key role in shaping how talent experiences our portfolio of iconic brands.
From coordinating interviews and onsite experiences to supporting the offer process and improving how we hire, you'll help create a recruiting journey that's seamless, inclusive, and personal.
Working alongside recruiters, hiring leaders, and HR partners, you'll bring organization, collaboration, and a people-first mindset to work that matters.What You'll Do
- Champion Gap Inc.’s culture and employer brand, helping attract and engage a diverse pool of talent.
- Coordinate end-to-end interview scheduling for multi-stage and onsite interviews, including panel coordination, travel arrangements, and clear, timely candidate communications.
- Deliver a consistent, inclusive, and high-touch candidate experience throughout the hiring process from first outreach through onboarding handoff.
- Serve as a key partner to the recruiters and talent acquisition leaders, helping drive recruiting priorities, candidate management and strategic initiatives.
- Proactively manage multiple priorities, anticipate needs, and keep candidates, recruiters, and hiring teams moving forward in a fast-paced environment.
- Own candidate pre- and post-employment processes, including background administration, reimbursements, relocation authorizations, and required documentation, ensuring compliance with company policies and procedures.
- Manage confidential candidate information with care and maintain accurate records in Workday.
- Document and improve scheduling and candidate-experience processes, leveraging AI tools, and ways of working to increase efficiency and quality.
- Leverage industry, competitor, and talent trends to help the team stay informed and ahead of the market.
- Lead or contribute to projects and initiatives of varying scope, bringing strong execution, attention to detail, and follow-through.
- Serve as a point of escalation for complex scheduling situations and help train or support coordinators and new team members.
- Use AI tools in your daily workflow to streamline scheduling, candidate communications, and administrative tasks, freeing up time for higher-value work.
- Experience in talent acquisition coordination, recruiting operations, project management or a similar role, with demonstrated experience coordinating complex, high-volume meeting schedules.
- Highly organized and detail-oriented with the ability to manage multiple priorities and keep things moving in a fast-paced environment.
- Passionate about creating an exceptional candidate experience, bringing care, responsiveness, and professionalism to every interaction.
- A proactive problem solver who anticipates needs, uses sound judgment, and takes ownership from start to finish.
- A collaborative partner who builds strong, trusted relationships with recruiters, hiring leaders, HR partners, and candidates.
- Comfortable navigating ambiguity and shifting priorities while maintaining accuracy and attention to detail.
- A strong communicator who can adapt their approach to different audiences and situations.
- Curious and open to adopting new technology, including AI tools, with a willingness to experiment, learn, and share what works.
- Comfortable working with recruiting systems, tools, and data, with the ability to quickly learn new technology.
Skills Required
- Experience in talent acquisition coordination, recruiting operations, project management, or a similar role
- Experience coordinating complex, high-volume meeting schedules
- Strong organizational and detail-management skills
- Ability to manage multiple priorities in a fast-paced environment
- Candidate experience focus with strong responsiveness and professionalism
- Proactive problem-solving, sound judgment, and ownership
- Ability to build relationships with recruiters, hiring leaders, HR partners, and candidates
- Comfort navigating ambiguity and shifting priorities while maintaining accuracy
- Strong written and verbal communication skills
- Openness to adopting and experimenting with AI and other technologies
- Ability to use recruiting systems, tools, and data and learn new technology quickly
Gap (gapinc.com). Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Gap (gapinc.com). and has not been reviewed or approved by Gap (gapinc.com)..
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Healthcare Strength — Comprehensive medical, dental, and vision coverage is offered, alongside programs that support physical, mental, and financial wellbeing. Feedback suggests eligible employees can also leverage tools like FSAs and additional wellbeing resources.
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Leave & Time Off Breadth — Paid time off, company-paid holidays, and multiple leave options (sick, disability, and family leave) create broad time-away coverage. Some roles start with substantial PTO accrual and can access flexible leave arrangements.
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Wellbeing & Lifestyle Benefits — A generous cross-brand merchandise discount is a standout perk, complemented by commuter benefits, on-the-clock volunteer hours, and matching donations. Feedback suggests these lifestyle benefits add meaningful value beyond base pay.
Gap (gapinc.com). Insights
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The Company
What We Do
In 1969, Don and Doris Fisher opened the first Gap store on Ocean Avenue in San Francisco. They wanted to make it easier to find a great pair of jeans, and they did. Their denim and records store was a hit, and it grew to become one of the world’s most iconic brands. Today we’re represented in more than 1400 stores in over 40 countries, and online. We have headquarters in New York, London, Shanghai, Tokyo, and, of course, San Francisco. Our unique aesthetic is optimistic cool, elevated American style. Our clothes are crafted with care, with focused attention to thoughtful design. We believe in staying true to our heritage while creating what’s next. Don and Doris Fisher always wanted to “do more than sell clothes.” They wanted to support the people who ran their company, to be active in their communities, and to have a positive impact on the world. Their vision helped transform retail, and we’re still following their lead. We stand for freedom and possibility for all; we champion diverse ideas that transcend generations, geographies and genders.
