Job Description:

The Business Development (BD) Operations team is seeking a highly skilled and experienced Proposal Specialist with a background in defense contracting to join our team. The Proposal Specialist will be responsible for the development and submission of high-quality proposals documents to government agencies, particularly the Department of Defense (DoD). The successful candidate will have a keen understanding of the defense contracting landscape, possess excellent writing and communication skills, and be adept at collaborating with cross-functional teams to meet proposal deadlines.

This opportunity is a management track that has exceptional growth potential within BD Operations and beyond.

What You'll Do:

• Developing and editing proposal content: Writing, editing, and refining proposal narratives, ensuring clarity, coherence, and compliance with RFP requirements.
• Proposal planning and administration: Supporting the planning, scheduling, and coordination of proposal efforts, including managing timelines, resources, and documentation.
• Compliance management: Ensuring proposals adhere to RFP specifications, government regulations, and company standards.
• Collaboration with stakeholders: Engaging with proposal manager, subject matter experts, technical teams, and other internal and external stakeholders to gather necessary information and ensure proposal accuracy and completeness.
• Proposal coordination: Coordinating cross-functionally between departments to gather necessary inputs, review proposal drafts, and finalize submissions.
• Documentation and reporting: Documenting proposal findings, communicating results to management or proposal teams, and preparing technical presentations as required.
• Training and support: Providing training and support to departmental staff on proposal development processes, procedures, and best practices.
• Research and promotional material: Developing research and promotional content, including marketing brochures and displays, to showcase the organization's projects and technical capabilities.
• Confidentiality: Maintaining strict confidentiality of sensitive information and ensuring compliance with laws, regulations, and other applicable obligations.

Required Qualifications:

• Bachelor’s degree in English, Journalism, Technical Writing, Business Administration/Management, or related discipline.
• Minimum 5 years of Federal contracting experience preferred, with a focus on defense contracting. Alternatively, 7+ years of technical writing and editing experience, with familiarity in federal government requirements, will be considered.
• Familiarity with FAR-15 and DFARS regulations, involving expertise in federal acquisition processes and defense contracting compliance.
• Strong technical editor with the ability to author technical content for requests for information, abstracts, quad charts, statements of work, and technical proposal volumes.
• Must demonstrate a basic technical understanding of military or commercial systems (e.g., UASs, aviation, software) and technical writing/editing practices and standards.
• Ability to communicate complex ideas effectively – both verbally and in writing.
• Outstanding record of academic and professional achievement.
• Exceptional analytical and quantitative problem-solving skills.
• Ability to work collaboratively in a team environment.
• Ability to work effectively with people at all levels of the organization.
• Proven track record of diligence, trustworthiness, high standards, kindness, and commitment to Shield AI's mission and core values.

Preferred Qualifications:

• Preference given to candidate with an active Secret Security Clearance (minimum) with the ability to obtain a higher clearance.
• Strong technical background especially with Medium and Large Segment (Group 3-5) Unmanned Aircraft Systems (UASs).
• Familiarity with Foreign Military Sale/Funded (FMS/F) cases and relevant proposal submission experience.
• Demonstrated deep understanding of military operations and acquisition processes, facilitating strong customer relations.
• Demonstrated understanding of specific DoD operational scenarios and systems.

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