Sr. Project Manager - IP Legal- Billing and Budgeting

Meet the team:

This position will report to the Director, IP Operations & Compliance. 

Broadly, you’ll be responsible for handling budget and billing activities relating to IP activities including generating reports, analyzing data to support budgets and forecasting, and leading invoicing processes, external disbursements and Outside Counsel Management activities. This role requires being a collaborative team player who is detail-oriented and can effectively interact with external vendors and with colleagues across all levels of the Legal Division, including senior Legal leadership. 

You will be expected to work with technology such as electronic billing and spend analytics as it related to matter management and IP overall reporting. This includes working with others to customize vendor software for Dexcom-specific needs. 

You will be responsible for ensuring invoices from law firms and legal vendors comply with billing guidelines, ensuring annual guideline reviews are conducted and communicated to the various legal vendors, ensuring invoices are properly paid, and ensuring that delays and issues are timely and appropriately escalated.  This position will also make sure ongoing documentation is created and is up to date.  The individual will coordinate and ensure periodic reviews of pending reports, annual legal vendor, and rate card reviews are conducted in a timely fashion.  You will also be responsible for providing reports for supporting budgeting and forecasting processes and providing the information from our billing program for the legal team to build budgets and processes.  You will also be responsible for providing monthly, quarterly and other reporting to track budget and forecasting status. Additionally, you will be responsible for assisting or delivering system training and maintaining system documentation.

Where you come in:

• Proactively review invoices for accuracy and compliance with Dexcom’s billing guidelines
• Adhere to defined Legal invoice review and approval processes and maintain tracking documentation for all invoice related processes.
• Provide timely and accurate support to Dexcom’s Outside Counsel partner billing inquiries.
• Assist in-house Legal staff with invoice review inquiries.
• Complete accurate and timely vendor set-ups and updates
• Contribute to month-end and year-end accrual activities, including reconciliation of rejected invoices.
• Regularly review invoicing processes for improvement opportunities, propose process improvements, and take lead on execution.
• Take initiative to identify and escalate issues, as appropriate, and collaborate with team members to develop issue resolution processes.
• Work closely with Legal Finance and Accounts Payable to ensure timely and accurate invoice processing.
• Understanding of forecasting and budgeting for legal IP group.
• Understanding of budget and actual financial reporting.
• Escalate issues or problems appropriately and timely.
• Support ad hoc invoicing projects and initiatives.
• Take lead on collecting examples and updates for outside counsel billing guidelines documentation and SOPS.
• Work with Director, Legal Ops and vendor liaison to customize software as necessary.

What makes you successful:

• Must have excellent written and verbal communications skills
• Must have excellent analytical skills and comfort with multiple data sets, with the ability to draw conclusions and make informed recommendations
• Must have advanced Excel skills (i.e., Formulas, Pivot Charts, Pivot Tables, Formatting, etc.)
• Intellectually curious with ability to process a great deal of information in a fast-paced environment; willing to take initiative
• Demonstrate integrity to manage sensitive and confidential information
• Ability to present complex information in an accurate and persuasive manner
• Must have strong client service orientation and demonstrated high level of customer focus, independence and initiative
• Should have experience working with vendors to solicit proposals, manage budgets and effectively manage a project from its initiation to delivery
• Must be a team player who can easily handle shifting priorities, multi-tasking in a deadline-oriented environment
• Understanding of common alternative fee arrangements (e.g. fixed fees, fee caps, volume discounts)
• Possess deep understanding of AP principles and ensuring compliance with legal billing guidelines
• Understanding of IP prosecution and IP Litigation case trajectory

Preferred Qualifications:
 

• 5+ years of invoicing experience
• Working knowledge of Legal e-billing systems/software preferred
• Brightflag experience preferred but not required.
• Anaqua IPMS experience preferred, but not required.

What you’ll get:

• A front row seat to life changing CGM technology. Learn about our brave #dexcomwarriors community.
• A full and comprehensive benefits program.
• Growth opportunities on a global scale.
• Access to career development through in-house learning programs and/or qualified tuition reimbursement.
• An exciting and innovative, industry-leading organization committed to our employees, customers, and the communities we serve.

Travel Required:

• 0-5%