AP and Payroll Specialist

What you'll do

• Job Summary
• The AP and Payroll Specialist will focus on managing all aspects of Filevine's multi-state payroll processes. This role ensures accurate and timely payroll processing for salary and hourly employees while maintaining compliance with relevant regulations. Additionally, this role will assist with accounts payable tasks, support month-end close processes, and contribute to maintaining effective payroll policies and procedures.
• Responsibilities
• Process semi-monthly US payroll for all employees, ensuring accuracy and timeliness.
• Administer multi-state payrolls, maintaining compliance with company policies and state-specific regulations.
• Collaborate with other departments to gather necessary details for payroll and accounts payable processing.
• Process vendor payments and ensure all invoices are coded properly in the accounting system.
• Assist in month-end close processes, including preparation of journal entries, reconciliations, and account analysis.
• Review, document, and implement payroll policies, key financial controls, and standard operating procedures.
• Managing all activities related to the AP functions
• Ensuring timely payments of vendor invoices and expense vouchers
• Ensure expenses are coded to the proper account and department

Qualifications

• Bachelor’s degree in Accounting, Finance, or related experience.
• Minimum of 3 years of professional experience working with multi-state payroll.
• Strong knowledge of payroll laws and payroll tax regulations.
• Intermediate Excel skills (e.g., pivot tables, VLOOKUP, data analysis).