Sr Office Management Specialist エグゼクティブアシスタント

The Company

Dexcom Corporation (NASDAQ DXCM) is a pioneer and global leader in continuous glucose monitoring (CGM). Dexcom began as a small company with a big dream: To forever change how diabetes is managed. To unlock information and insights that drive better health outcomes. Here we are 25 years later, having pioneered an industry. And we're just getting started. We are broadening our vision beyond diabetes to empower people to take control of health. That means personalized, actionable insights aimed at solving important health challenges. To continue what we've started: Improving human health.

We are driven by thousands of ambitious, passionate people worldwide who are willing to fight like warriors to earn the trust of our customers by listening, serving with integrity, thinking big, and being dependable. We've already changed millions of lives and we're ready to change millions more. Our future ambition is to become a leading consumer health technology company while continuing to develop solutions for serious health conditions. We'll get there by constantly reinventing unique biosensing-technology experiences. Though we've come a long way from our small company days, our dreams are bigger than ever. The opportunity to improve health on a global scale stands before us.

Summary:

Assists with maintaining daily operations of Dexcom Japan facility by performing administrative duties, office reception, and non-technical project completion using an internal customer perspective typically from initiation through delivery. Coordinate cross-functional teams through meetings and progress measurement activity which bring distinct, specific projects to completion both on time and within budget.

Meet the Team:

Join the business as one of the new group of members of the Japan office

Opportunity for career progression and leadership

Essential Duties and Responsibilities:

(English Version)

• Manage all aspects of space/infrastructure planning (ex: moves, additions, changes to workstations) and provide answers, resources, and solutions when requested

• Ensure office efficiency by maintaining common areas, organizing procedures, handling correspondence, managing file systems, mail/packages logistics, and overseeing supplies and equipment

• Overseeing initiatives and projects from ideation to implementation working with leadership to implement, monitor and present the progress of plans and goals

• Plan and coordinate onsite and offsite workshops and meetings. Meetings with vendors and contractors necessary to complete planned objectives.

• Manage internal communications on office environment, solutions for productivity, and employee engagement. Assist management with preparation and dissemination of communications.

• Ensure compliance with local regulations and company policies including security.

• Manage and operate the safety and health committee which is required by the government.

• Maintain various records and documents for company

• Work directly with General manager to support all aspects

• Provide administrative and clerical support to department managers as required in both English and Japanese.

• Interface with Dexcom San Diego and other regional offices as appropriate to ensure consistency of site activities and management, prompt delivery of communications, logistics assistance and other services as required

• Assume and perform other duties as assigned

(Japanese Version)

【業務内容】
◆秘書業務 | エグゼクティブアシスタント業務
・スケジュール管理
　－スケジュール調整、会議の準備・運営
　－出張手配、宿泊施設の手配
　－外部関係者との調整
・資料作成
　－経営会議資料、プレゼン資料、報告書などの作成
　－議事録の作成、社内報の作成
・経費精算
　－経費処理、請求書発行
　－交通費精算
・その他
　－メール対応、電話対応
　－リサーチ、情報収集
　－秘書業務、庶務業務

◆オフィスサポート・総務業務  
・オフィス環境整備（備品管理、移転・改装工事など）
・オフィスOA機器の管理、OA機器提供ベンダーの管理と調整
・各種事務処理（電話対応、郵便物処理など）
・社内イベント企画・運営
・その他、オフィスを円滑に運営するために必要な業務

What makes you successful:

• You must have At least 5-10 years of experience as an office manager or Secretarial or Executive Assistant related administrative role

• You have flexibility and willingness to work on both strategic and hands-on matters

• You have excellent communication and interpersonal skills, with fluency in both Japanese and English.

• You must have proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.

• You can have flexibility to adapt to changing priorities and requirements.

• You must have Project management skills

• You are able to cope with occasional travel as required for trainings, employee meetings, etc.

What you’ll get:

• A front row seat to life changing CGM technology. Learn about our brave #dexcomwarriors community.

• A full and comprehensive benefits program.

• Growth opportunities on a global scale.

• Access to career development through in-house learning programs and/or qualified tuition reimbursement.

• An exciting and innovative, industry-leading organization committed to our employees, customers, and the communities we serve.

Travel Required: 0 – 10%

To all Staffing and Recruiting Agencies: Our Careers Site is only for individuals seeking a job at Dexcom. Only authorized staffing and recruiting agencies may use this site or to submit profiles, applications or resumes on specific requisitions. Dexcom does not accept unsolicited resumes or applications from agencies. Please do not forward resumes to the Talent Acquisition team, Dexcom employees or any other company location. Dexcom is not responsible for any fees related to unsolicited resumes/applications.