BASIC PURPOSE:
To provide centralized administrative support for Early Childhood programs.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Answer the telephone in a prompt and polite manner, direct calls, and take and relay accurate messages as needed.
- Greet and direct visitors and schedule appointments as needed.
- Perform clerical and general office duties, i.e., typing, filing, faxing, copying, correspondence, invoice processing, and accurate record maintenance as required.
- Compile data and input information for monthly reports.
- Maintain the filing system, inc. program applications, family information, meeting minutes, financial records, correspondence, and attendance records.
- Order office supplies as needed and verify orders upon delivery.
- Maintain office equipment.
- Collect and record fees collected from client parents, issue receipts, and ensure delivery to Fiscal Dept.
- Record monthly child subsidy payments and provide year-end summaries to parents.
- Type, copy, and distribute departmental communications, including parent notices and monthly newsletter.
- Maintain accurate and confidential records concerning participants and families as required by program guidelines.
- Attend staff meetings and training sessions.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES:
1. Substitute for classroom and kitchen staff in emergencies.
2. Perform other related duties as required.
QualificationsQUALIFICATIONS:
EDUCATION: H.S.diploma or equivalent.
EXPERIENCE: 1+ years of secretarial training or exp.
SPECIAL SKILLS: Strong customer service and organizational skills, Computer skills (Microsoft Office preferred), Bilingual preferred (Spanish/English).
PHYSICAL REQUIREMENTS: The ability to hear a conversational voice, with or without a hearing aid, the ability to see and read newsprint with or without corrective lenses, and to speak and be understood under normal circumstances.
PERSONAL CHARACTERISTICS: Ability to function within guidelines of the Agency’s core values, identification with Agency mission, ability to build consensus and motivate employees.
Skills Required
- High school diploma or equivalent
- 1+ years of secretarial training or experience
- Strong customer service skills
- Strong organizational skills
- Computer skills
- Microsoft Office
- Bilingual (Spanish/English)
- Physical ability to hear, see, and speak under normal circumstances
- Ability to function within agency core values and motivate employees
TEAM, Inc. Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about TEAM, Inc. and has not been reviewed or approved by TEAM, Inc..
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Healthcare Strength — Health coverage offers multiple plan designs, including options characterized by very low out-of-pocket costs alongside supportive programs for diabetes, blood pressure, and musculoskeletal care. HSA-eligible plans with employer contributions and regional HMO options further bolster access.
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Retirement Support — Retirement programs include a 401(k) and/or pension with employer matching that supports long-term savings. Additional employer-paid protections like life and disability insurance strengthen overall financial security.
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Leave & Time Off Breadth — Paid time off encompasses vacation, holidays, personal days, and sick leave. Reasonable vacation allotments and flexible usage are noted in some areas.
TEAM, Inc. Insights
What We Do
Team, Inc. is a leading industrial services company offering an array of specialized services related to the construction, maintenance, and monitoring of pressurized piping and associated systems. We serve customers in the refining, petrochemical, power, pipeline, and other heavy industrial industries with a level of service that goes above and beyond. With more than 220 U.S. and international locations, we are rapidly growing our global footprint across a wide range of industries - with service locations in five continents.
