Job Summary:
Sena Technologies, Inc. is seeking a highly organized and proactive Senior Office Administrator to support the daily operations of our Irving Corporate Office and Grand Prairie Warehouse. This role will provide on-site support for office and facility administration, vendor management, HR administration, employee support, safety coordination, and document management, working closely with the HR Manager and other internal teams.
Key Responsibilities:
Office & Facility Administration
- Oversee day-to-day administrative operations of the Irving office and Grand Prairie warehouse.
- Coordinate facility maintenance, repairs, cleaning, security, utilities, and other facility-related services.
- Serve as the primary point of contact for office and warehouse vendors and coordinate service schedules and follow-ups.
- Monitor and maintain office supplies, equipment, kitchen supplies, and other workplace necessities.
- Review and coordinate facility-related invoices, service records, and supporting documentation.
- Maintain organized records for vendor contracts, facility services, utilities, insurance documents, and other administrative files.
- Provide administrative support to executives and managers when needed.
- Support office moves, workspace changes, and other facility-related projects as needed.
HR & Employee Support
- Provide day-to-day administrative support to the HR Manager and serve as an on-site HR contact for employees in Texas.
- Assist with new hire onboarding and offboarding logistics, including workspace preparation, equipment coordination, and required documentation.
- Assist with maintaining employee records and HR-related documents in accordance with company procedures.
- Support employee communications, company events, meetings, and other employee engagement activities.
Safety & Workplace Coordination
- Support workplace safety initiatives for the Irving office and Grand Prairie warehouse.
- Coordinate safety training, documentation, inspections, and follow-up activities in collaboration with HR and management.
- Maintain required safety records and assist with ensuring workplace safety materials and postings are current.
- Coordinate with external safety vendors or consultants when necessary.
- Report workplace incidents, facility concerns, and potential safety issues to HR and appropriate management promptly.
IT Support & Coordination
- Provide basic on-site IT support for office and warehouse employees, including computers, printers, phones, and other office equipment.
- Assist with IT equipment setup for new hires and equipment collection during offboarding.
- Coordinate with the CIO, IT team, and external vendors to resolve network, Wi-Fi, VoIP, and other technical issues.
- Maintain IT equipment inventory and coordinate repairs, replacements, and maintenance.
- Support IT-related projects, including office network upgrades, equipment installations, and system improvements.
- Report technical and security issues to the appropriate IT personnel and follow up to ensure timely resolution.
Qualifications:
- 3+ years of experience in Office Administration, HR Administration, Facilities Administration, General Affairs, or a related field.
- Experience supporting office or facility operations/ experience supporting a warehouse environment is preferred.
- Bilingual in Korean and English preferred/required depending on business needs.
- Working knowledge of general HR administrative practices is preferred.
- Strong organizational skills with the ability to manage multiple priorities and follow through on open items.
- Strong interpersonal and communication skills with the ability to work effectively with employees, managers, vendors, and external partners.
- Proficiency in Microsoft Office and Google Workspace.
- Strong attention to detail and ability to maintain confidential employee and company information.
- Ability to work independently while maintaining regular communication with the HR Manager.
- Must be comfortable working on-site and traveling between the Irving office and Grand Prairie warehouse as business needs require.
- Basic knowledge of office IT systems, including computers, printers, VoIP phones, and network connectivity.
- Experience providing basic IT support, troubleshooting equipment issues, and coordinating with internal IT teams and external service providers is preferred.
Skills and Competencies:
- Office & Facility Administration
- HR Administrative Support
- Vendor Management
- Safety Coordination
- Records & Document Management
- Employee Support
- Organization & Prioritization
- Problem Solving & Follow-Through
- Confidentiality & Professional Judgment
- Cross-Functional Communication
- Basic IT Support & Troubleshooting
- IT Equipment & Vendor Coordination
Company Overview:
SENA is a global leader in innovative communication systems, offering advanced connectivity solutions for adventure enthusiasts and professionals. SENA pushes the boundaries of technology with a range of products—from motorcycle helmets to communication systems for outdoor sports and industrial environments. Our products integrate cutting-edge technologies such as Bluetooth 5.0 and Mesh Intercom™, ensuring superior user experiences in terms of safety and performance. Whether on the road, in the mountains, or at sea, SENA accompanies its users wherever adventure takes them.
#RideConnected
Connect with SENA
• Facebook: facebook.com/SenaBluetooth
• Instagram: instagram.com/senabluetooth
• LinkedIn: linkedin.com/company/sena-technologies-inc-
• YouTube: youtube.com/@senatechnologies
Skills Required
- 3+ years of experience in office administration, HR administration, facilities administration, general affairs, or a related field
- Bilingual Korean and English proficiency
- Strong organizational skills and ability to manage multiple priorities
- Strong interpersonal and communication skills
- Proficiency in Microsoft Office and Google Workspace
- Strong attention to detail and ability to maintain confidential information
- Ability to work independently while communicating regularly with the HR Manager
- Comfort working on-site and traveling between the Irving office and Grand Prairie warehouse
- Basic knowledge of office IT systems, including computers, printers, VoIP phones, and network connectivity
- Experience supporting office or facility operations
- Experience supporting a warehouse environment
- Working knowledge of general HR administrative practices
- Experience providing basic IT support, troubleshooting equipment issues, and coordinating with IT teams and service providers
What We Do
Sena Technologies develops Bluetooth and Mesh Intercom communication products for motorcycle and powersports riders, as well as cycling, outdoor-sports and industrial users. Its lineup includes motorcycle communication systems, smart helmets and camera intercoms designed to help people communicate hands-free, stay connected in groups, and improve safety while riding or working. The company also supplies communication technology to motorcycle and helmet manufacturers and distributes its products worldwide through partners.
