Sr. Executive Assistant

CompanyFederal Reserve Bank of San Francisco

We are the Federal Reserve Bank of San Francisco — public servants with a mission to advance the nation’s monetary, financial, and payment systems to build a stronger economy for all Americans. As part of the nation’s central bank, we are committed to understanding and serving the vibrant, expansive communities of the Twelfth District, which covers the nine western states of the U.S. That means we seek and appreciate new perspectives and build opportunities to learn and grow. At the SF Fed, we approach our work with integrity and a commitment to service.

The Supervision group is responsible for the supervision and regulation of state member banks (SMBs), bank holding companies, savings and loan holding companies, financial holding companies, bank service providers, trust companies, and foreign banking organizations that are headquartered in the Twelfth District. Supervised institutions range in size and complexity from small community organizations to some of the largest banking organizations in the country. 

 

Supervision has a fantastic opportunity for a Sr. Executive Assistant to support the Supervision Officer team for a one-year temporary assignment.  As a temporary employee of the Fed, you are eligible for most of our benefits (health insurance, vacation/sick, pension, 401K) and work directly for our Bank for a defined period of time. This position has potential to extend or become a full time/regular role after one year, or sooner.

 

In this important role you will work very closely with the Supervision Officer team and their staff of 350 employees.  Our ideal candidate has a strong executive assistant background, and is exceptionally organized.  You have an instinct for how best to prioritize and shield a busy leader such as this, and beyond your administrative expertise, you also deeply understand the value of strong relationships and networks within a large organization.  Additionally, you are engaged in the work and have ideas on how to elevate it (i.e. make meetings more efficient, effective and impactful).  You are willing to challenge the status quo when you feel there is a better way of doing things. 

 

Essential Responsibilities: 

·       Provided senior-level administrative support to the Supervision Officer team.

·       Proactively manage Officer team schedules, travel arrangements, and correspondence and route sensitive and priority items on a timely basis.  

·       Ensure the Officer team is fully informed and prepared in advance with pertinent documents for meetings and events. 

·       Use your whole skillset (administrative, critical thinking, technology) and knowledge to help maximize the usefulness of Officer and Group meetings.  Experiment and create new approaches to structure and organize these meetings for maximum ROI.  

·       Coordinate internal and external meetings. This may include scheduling meeting times, making travel arrangements for attendees, arranging onsite logistics, and ensuring that various meeting amenities are available. 

·       Support the executives and broader organization with excellent verbal and written communication skills, collaborating to deliver key communications through various channels. 

·       Collaborate with team of administrative professionals to provide a range of administrative support (e.g., host external guests in SF and other branch offices, coordinate for System meetings, large group events and conferences, procure office supplies and balance invoices, and ad hoc administrative projects) across Supervision. 

 

Requirements: 

·       Associate’s degree or equivalent work experience as an Executive Assistant. 

·       Typically requires six or more years of related professional experience. 

·       Proven ability to communicate effectively across all levels within an organization. 

·       Knowledge of Office365, MS Excel, Word, Outlook, and OneNote.

·       Able to work both independently and with a team. 

·       Ability to multi-task, maintain attention to detail, and maintain a professional demeanor and positive attitude. 

·       Expert-level calendar management and ability to juggle competing priorities.

·       Strong organizational skills with meticulous attention to detail.

·       Proactive mindset—you anticipate needs before being asked.

·       Flexibility to adapt when priorities shift.

·       This position requires access to confidential supervisory information, which is limited to “Protected Individuals.”  Protected Individuals include, but are not limited to, U.S. citizens and U.S. nationals, U.S. permanent residents who are not yet eligible to apply for naturalization, and U.S. permanent residents who have applied for naturalization within six months of being eligible to do so or who will sign a declaration of intent to apply for naturalization before they begin employment.    

 

Base Salary Range:  Min: $82,600  Mid: $107,300  Max: $131,900  (Location: San Francisco only) 

Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographic and other market data. 

 

We offer a wonderful benefits package including: Medical, Dental, Vision, Pre-tax Flexible Spending Account, Backup Child Care Program, Pre-Tax Day Care Flexible Spending Account, Paid Family Care Leave, Vacation Days, Sick Days, Paid Holidays, Pet Insurance, Matching 401(k), and Retirement/Pension.

 

The Bank is committed to providing reasonable accommodations to individuals with disabilities to participate in the job application or interview process, perform essential job functions and receive other benefits and privileges of employment. The SF Fed is an Equal Opportunity Employer. If you need any assistance or accommodations due to a disability, please let us know at [email protected].

 

The Bank's ethics rules generally prohibit employees, their spouses/domestic partners, and minor children from owning securities, such as stock, of banks or savings associations or their affiliates, such as bank holding companies and savings and loan holding companies.  Employees in the Supervision group also must ensure there are no conflicts of interest related to their previous employment and current financial interests.  Supervision employees may be subject to borrowing and deposit restrictions and may need to recuse themselves from certain supervisory work.  Please review Section 5.3 and Appendix B of the Bank’s Code of Conduct to ensure compliance with the Code of Conduct conflict of interest rules and personal investment restrictions.

 

Due to the nature of access to sensitive information all final offers are subject to the clearance of an enhanced background check. This enhanced screening will require the following items: academic and employment verifications, FBI fingerprint check (criminal and civil cases), credit check, family history, residential records and foreign travel for the previous 7 years, citizenship verification, reference checks, and personal interview with an investigator and can take between 21 – 60 days to clear.

Full Time / Part TimeFull time

Regular / TemporaryRegular

Job Exempt (Yes / No)No

Job CategoryOperations Family Group

Work ShiftFirst (United States of America)

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