WHAT YOU’LL DO
We’re looking for a highly organized, proactive, and trusted Sr. Executive Assistant to support Viant’s Chief Financial Officer (CFO), EVP of Finance & Accounting, and Chief Legal Officer (CLO). This role is ideal for an experienced executive assistant who thrives in a fast-paced public company environment and excels at managing complex priorities with professionalism, discretion, and exceptional attention to detail. The successful candidate will anticipate the executives’ needs, proactively manage scheduling changes and conflicts, and stay ahead of key follow-ups, deadlines, and deliverables.
As a strategic partner to Finance and Legal leadership, you’ll play a critical role in keeping executives organized, prepared, and focused. You’ll coordinate executive calendars, Board and committee activities, earnings cycle logistics, and cross-functional initiatives while serving as a trusted liaison across the organization and with external stakeholders.
THE DAY-TO-DAY- Provide comprehensive executive support to the CFO, EVP of Finance & Accounting, and Chief Legal Officer, including complex calendar management, travel coordination, meeting planning, expense reporting and coordination with their teams.
- Coordinate Board of Directors and committee meetings by managing schedules, materials, agendas, logistics, and follow-up activities.
- Support quarterly earnings cycles by coordinating key meetings, deadlines, executive schedules, and cross-functional communications.
- Assist with SEC filing calendars and other recurring public company governance activities, ensuring executives remain aligned on critical milestones.
- Serve as a strategic partner to the Sr. Executive Assistant to the CEO and COO, ensuring effective communication and alignment across executive leadership.
- Partner closely with Investor Relations, Finance, Legal, Corporate Development and Executive Leadership to coordinate meetings, presentations, and strategic initiatives.
- Prepare and organize executive correspondence, presentations, reports, meeting materials, and executive briefing documents while maintaining exceptional accuracy and confidentiality.
- Serve as a trusted point of contact for internal and external stakeholders, exercising sound judgment, professionalism, and exceptional executive presence in all interactions.
- Anticipate executive needs, proactively identify scheduling conflicts, prioritize competing demands, and drive seamless execution of day-to-day executive support.
- 8+ years of executive assistant experience supporting senior executives, including C-suite leaders in a public company or high-growth technology environment.
- Experience supporting Finance and Legal executives, including familiarity with Board governance, Audit Committee meetings, and public company operations.
- Experience coordinating quarterly earnings processes, SEC filing calendars, and Investor Relations activities.
- Demonstrated ability to manage highly confidential information with discretion, professionalism, and sound judgment.
- Exceptional organizational, project management, and communication skills with outstanding attention to detail.
- Advanced proficiency in Microsoft Office, Google Workspace, calendar management, expense reporting systems, and virtual meeting platforms.
- Proven ability to manage multiple priorities independently while adapting quickly in a fast-paced environment.
- Bachelor’s degree preferred or equivalent combination of education and executive support experience.
Investing in our employee’s professional growth is important to us, but so is investing in their well-being. That’s why Viant was voted one of the best places to work and some of our favorite employee benefits include fully paid health insurance, paid parental leave and unlimited PTO and more.
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Viant Technology (NASDAQ: DSP) is an exclusively buy-side, AI-powered advertising platform purpose-built for CTV. Viant uniquely combines proprietary content intelligence, household-level identity resolution, and person-level attention signals to connect advertisers with real customers and drive measurable outcomes across the open internet. Through its award-winning AI solutions, Viant is building the future of autonomous advertising, where AI doesn't just assist the campaign, it delivers real results. Learn more at viantinc.com.
Skills Required
- Manage complex calendar scheduling, travel coordination, meeting planning, and expense reporting for multiple C-suite executives.
- Coordinate Board of Directors and committee meetings, including materials, agendas, logistics, and follow-up.
- Support quarterly earnings cycles, SEC filing calendars, and cross-functional communications during earnings periods.
- Serve as trusted liaison with Investor Relations, Finance, Legal, Corporate Development and executive leadership.
- Manage highly confidential information with discretion, professionalism, and sound judgment.
- Exceptional organizational, project management, and communication skills with outstanding attention to detail.
- Advanced proficiency in Microsoft Office, Google Workspace, calendar management, expense reporting systems, and virtual meeting platforms.
- Proven ability to manage multiple priorities independently and adapt quickly in a fast-paced environment.
- 8+ years of executive assistant experience supporting senior executives, including C-suite, preferably in a public company or high-growth technology environment.
- Experience supporting Finance and Legal executives and familiarity with Board governance and Audit Committee meetings.
- Bachelor's degree preferred or equivalent combination of education and executive support experience.
What We Do
Viant® is a publicly traded (Nasdaq: DSP) people-based advertising software company that enables ad buyers to plan, create, execute, and measure their omnichannel digital advertising investments. Its self-service DSP for omnichannel advertising, Adelphic®, provides the ability to execute programmatic advertising campaigns across TV, mobile, desktop, audio, digital out-of-home, and is the only DSP with IPv6 support for CTV environments. Viant’s proprietary, first-party data is linked to 115 million households, over 1 billion connected devices, and is combined with access to more than 280,000 audience attributes from more than 70 people-based data partners to enable scaled and accurate audience targeting and attribution. Viant is an Inc. Best Places to Work award winner and Adelphic is featured on AdExchanger’s Programmatic Power Players list.
