Sr. Executive Assistant/Lead Ops Specialist
About This Role
Are you someone who makes things happen—managing complex schedules, coordinating successful events, and building relationships that matter? We're looking for a Sr. Executive Assistant/Lead Ops Specialist who will bring both organizational excellence and people skills to support our Los Angeles Regional Executive.
In this role, you'll be more than an administrator, you'll be a strategic partner who coordinates high-level projects, manages executive interactions, and ensures everything runs smoothly behind the scenes. If you thrive on variety, enjoy solving logistical puzzles, and take pride in making others successful, we'd love to hear from you.
What You'll Do
Project & Event Coordination
- Lead team projects from start to finish
- Manage complex calendars for executives and external partners
- Plan and execute events of all sizes—leadership gatherings, and team meetings
- Handle all event logistics: venue selection, catering, technology, travel, and attendee communications
Relationship Management & Executive Support
- Serve as the polished, professional point of contact for external business leaders
- Build trusted relationships with stakeholders, vendors, and partners at all levels
- Coordinate executive schedules with diplomacy, managing conflicts and priorities seamlessly
- Prepare briefing materials and presentations for leadership
- Handle sensitive communications with discretion and urgency
Operational Support
- Support team operations including onboarding coordination, budget tracking, and facilities planning
- Maintain organized documentation and systems that keep information accessible
- Conduct research and analysis to support strategic decision-making
What You'll Bring
Experience & Education
- Typically, 4+ years in executive support, event coordination, project management, or operations
- Associate degree preferred
- Proven ability to interact confidently with senior executives and external partners
Skills That Matter
- Exceptional communication and relationship-building abilities
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and CRM tools.
- Expert-level calendar management and ability to juggle competing priorities
- Strong organizational skills with meticulous attention to detail
- Proactive mindset—you anticipate needs before being asked
- Flexibility to adapt when priorities shift
Nice to Have
- Experience supporting C-level executives
- Event planning certification or experience with large-scale events (50+ attendees)
- Familiarity with event management platforms and virtual meeting tools
Why This Role Matters
You'll be the behind-the-scenes orchestrator who makes leadership effective and stakeholders feel valued. Your coordination expertise and relationship skills will have direct, visible impact across the organization. This is a role where your professionalism, initiative, and attention to detail will truly make a difference.
Ready to bring your coordination expertise to a role where it counts? We'd love to hear from you.
Base Salary Range: Min: $75,300 - Mid: $97,600 - Max: $120,100 (Location: Los Angeles)
Final salary and offer will be determined by the applicant’s background, experience, skills, internal equity, and alignment with geographic and other market data.
Benefits:
We offer a wonderful benefits package including: Medical, Dental, Vision, Pre-tax Flexible Spending Account, Backup Child Care Program, Pre-Tax Day Care Flexible Spending Account, Paid Family Care Leave, Vacation Days, Sick Days, Paid Holidays, Pet Insurance, Matching 401(k), and Retirement/Pension.
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, perform essential job functions, and receive other benefits and privileges of employment. The SF Fed is an Equal Opportunity Employer.
Full Time / Part TimeFull timeRegular / TemporaryRegularJob Exempt (Yes / No)NoJob CategoryOperations Family GroupWork ShiftFirst (United States of America)The Federal Reserve Banks are committed to equal employment opportunity for employees and job applicants in compliance with applicable law and to an environment where employees are valued for their differences.
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Skills Required
- 4+ years in executive support, event coordination, project management, or operations
- Proven ability to interact confidently with senior executives and external partners
- Advanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and CRM tools
- Expert-level calendar management and ability to juggle competing priorities
- Strong organizational skills with meticulous attention to detail
- Proactive mindset and flexibility to adapt to shifting priorities
- Associate degree
- Experience supporting C-level executives
- Event planning certification or experience with large-scale events (50+ attendees)
- Familiarity with event management platforms and virtual meeting tools
What We Do
This page is dedicated to Federal Reserve System career and employment related information only. Comments not pertaining to Fed recruiting will be removed. The Fed - Make a world of difference in the global economy OUR BANK has one of the most recognizable brands around the world. The Federal Reserve is the central bank of the United States—one of the world's most influential, trusted and prestigious financial organizations. The Federal Reserve is charged with the important mission of promoting a strong economy and a stable financial system and fulfills this responsibility by formulating national monetary policy, supervising and regulating banks and bank holding companies, and providing financial services for banks and the U.S. government. OUR PEOPLE are diverse in background and ideas, which allows for ongoing creativity and innovation. Ultimately, they are the ones who push our high-performance, exchange-driven culture forward. Why Our People Choose Us: Our reputation precedes us There will always be room for personal growth Our people are first You’ll find the right balance Your responsibilities will be meaningful We hope that you will be our future colleague. Find your preferred locations around the United States and explore the breadth of opportunity available at the Federal Reserve. Atlanta https://www.frbatlanta.org/ Boston http://www.bostonfed.org/ Chicago https://www.chicagofed.org/ Cleveland https://www.clevelandfed.org/ Dallas http://dallasfed.org/ Kansas City https://www.kansascityfed.org/ Minneapolis https://www.minneapolisfed.org/ New York http://www.newyorkfed.org/ Philadelphia https://www.philadelphiafed.org/ Richmond https://www.richmondfed.org/ San Francisco http://www.frbsf.org/ St. Louis https://www.stlouisfed.org/ Board http://www.federalreserve.gov/
