Sr. Executive Assistant to CEO

About the Role

We are seeking a highly capable Senior Executive Assistant who will operate as a strategic partner to CEO. This role combines executive support, project coordination, and elements of Chief of Staff–style partnership — but is not a full CoS position. The ideal candidate thrives in a fast-moving environment, anticipates needs, and ensures CEO stays aligned to top priorities across meetings, travel, and projects.

This is a high-visibility role interacting with senior leaders, customers, and cross‑functional teams. The right person will bring a calm, solutions-oriented mindset and the ability to manage complex tasks independently.

Key Responsibilities

Executive Support & Strategic Partnership

• Serve as a trusted partner to CEO, acting with sound judgment, confidentiality, and executive presence.
• Proactively organize and manage a complex, dynamic calendar with shifting priorities.
• Ensure CEO is prepared for all meetings, including agendas, briefs, and action summaries.
• Run point on assigned projects, driving alignment, follow‑through, and timely decisions.
• Track action items, deadlines, and deliverables across multiple teams and stakeholders.
• Anticipate needs and remove operational blockers before they arise.

Meeting Preparation & Leadership Cadence

Operating Leadership Team (OLT) – Every 2 Weeks

• Coordinate agenda development and finalization.
• Prepare pre-read materials and ensure all inputs are collected and organized.
• Work with ELT members to confirm decisions, action items, and accountability.
• Circulate outcomes and follow‑up tasks back to CEO.

Board & Executive Meetings

• Manage logistics, timing, and supporting materials for board meetings.
• Provide “what are the options?” recommendations (e.g., earlier flights, alternative schedules, etc.).
• Ensure CEO has everything needed to maximize time and productivity.

Complex Travel Planning

• Coordinate all aspects of domestic and occasional international travel.
• Build itineraries that consider personal travel, business constraints, and last‑minute changes.
• Anticipate better routing or timing options (e.g., identifying a same‑day flight when a meeting ends early).
• Manage proactive adjustments (e.g., rerouting from AZ → Nashville without unnecessary stops).

Communication & Stakeholder Management

• Serve as the liaison between CEO and internal/external partners.
• Draft and edit communications, meeting notes, and follow-ups as needed.
• Represent CEO’s priorities professionally and tactfully.

Operational Excellence

• Maintain confidentiality and handle sensitive information with care.
• Develop and refine organizational systems that improve efficiency.
• Build repeatable workflows for meetings, travel, and recurring business rhythms.

Qualifications

• 7+ years supporting C‑suite or senior executives in a high-growth, fast-paced environment.
• Proven experience managing complex calendars and travel for senior leaders.
• Ability to “run point” on projects with minimal oversight.
• Strong organizational judgment and ability to anticipate needs several steps ahead.
• Exceptional written and verbal communication skills.
• Comfortable interacting with Executive Leadership Teams and board-level stakeholders.
• High EQ, professionalism, and discretion.
• Flexible and able to adapt to shifting priorities in real time.

Work Environment & Travel

• Atlanta, GA or Scottsdale, AZ with required travel for:
• Quarterly offsites
• Customer conferences
• Occasional in-person leadership meetings

Planning for the Future

• Employer paid Life Insurance / AD&D / Short-Term
• Voluntary Long-Term Disability Insurance / Term Life Insurance / AD&D 
• Access to FSA Plans & Commuter Benefit Plans 
• 401(k) Savings Plan where the Company Match of $0.50 for each $1 you contribute on the first 8% of pay.
• Both your contribution and the company contribution are immediately 100% vested.
• Access to the Roper Employee Stock Purchase Plan 
• Paid Parental Leave Program.

Base salary offers for this position may vary based on factors such as location, skills, and relevant experience. Some positions may include additional compensation in the form of bonus, equity, or commissions.  A reasonable base salary range is $90K - $130K

Transact + CBORD is an equal employment opportunity employer and considers qualified applicants for employment without regard to race, gender, age, color, religion, national origin, marital status, disability, sexual orientation, protected military/veteran status, or any other protected factor.

As of Aug. 20, 2024, Transact and CBORD have merged to drive innovation and operational excellence across education, healthcare, and corporate markets. You can read more about the merger here: Transact News or CBORD Newsroom.

This position will be responsible for the handling of PHI (personal health information) and/or other types of SPI (sensitive personal information) and will be expected to comply with all applicable laws and internal policies with regards to handling of PHI/SPI.

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