Sr. Coordinator, Payroll

Trimac isn't just a transportation company; it's an industry disruptor with a remarkable 80-year legacy of safely delivering products that improve people’s lives across North America. 

Our workplace culture is centered on being safe, respectful, innovative and inclusive. We are committed to maintaining a rewarding work environment that allows employees to experience new opportunities and build their chosen careers. Across the company, we encourage open communication, champion integrity, celebrate individuality and cultivate diverse talents and perspectives. If you’re ready for a challenge that will help drive forward an industry leading team, we invite you to begin your journey with us.

The Sr. Coordinator, Payroll is responsible for ensuring accurate and timely processing of employee payroll and year-end functions in accordance with company policies and government regulations. Duties include configuring and testing payroll data, system and compliance updates, processing and integrating acquisition pay balances and structures, and configuring system tables.

As a key member of the People & Culture (P&C) team, the Sr. Coordinator, Payroll will also collaborate closely with Finance, Benefits, and Operations to ensure seamless payroll administration, as well as maintain records, provide support for audits, reporting, and employee inquiries. This is a fast-paced role with broad exposure to multiple aspects of P&C and employee support.

• Strong analytical & system skills with the ability to trouble shoot
• In-depth knowledge of U.S. payroll legislation and compliance standards. 
• Demonstrate problem-solving abilities and sound judgement when handling confidential information
• Strong communication skills and interpersonal skills
• A high degree of empathy, patience, and professionalism
• Exceptional attention to detail in all areas of work and ability to adapt to changes
• Ability to work in fast past environment & works well under pressure
• Proficient in Microsoft Office

The responsibilities of this role include, but are not limited to:

• Prepare and process semi-monthly, bi-weekly, weekly North American hourly & administrative payroll (Driver/Owner Operator/Shop/Washrack/Administrative)
• Configure payroll setup and customizations, system testing and compliance updates on a regular basis
• Support the integration team for acquisitions such as open balances, implementing payroll tables, codes and other system configurations while maintaining compliance within that jurisdiction.
• Conduct quality control audits and ensure necessary compliance controls are in place. 
• Administer, balance and process year end data slips for CAN & US including T-4, RL1, W-2 & 1099-NEC slips
• Prepare month-end journal entries, accruals, and related financial reporting. 
• Establish and maintain effective internal controls related to payroll operations. 
• Validate and ensure accuracy and integrity of payroll & P&C data and documentation
• Prepare and distribute reports to operations and answer employee & Manager inquiries as needed
• Communicate with a variety of internal and external parties (government agencies, unions, field staff etc.)
• Other duties and special projects as required

• 5-10 years of payroll experience
• Post-secondary education required.
• Payroll Compliance Practitioner Certificate (PCP) / Certified Payroll Manager Designation (CPM) is considered an asset.
• UKG Pro experience is considered an asset

We invest in our employee’s growth through training and development programs. We offer a comprehensive benefits package such as:

• Medical, Dental, Vision, Life Insurance, and many more health and wellness benefits
• Paid vacation, floating holidays, sick time, and company holidays
• Paid time off for volunteer activities to help give back to our communities
• Tuition Reimbursement Program to achieve your educational goals
• Continuous learning and career development

• We make safety a part of every decision
• We make safety personal
• We have the courage to intervene