Sr Contract Specialist

• Responsible for staff leadership and managing the commercial contracting processes for the organization; including resolving complex contracting questions, edits, and negotiation.

• Supports the collaboration with internal stakeholders and external clients to ensure mutually agreeable contracts are negotiated and executed

• Experience redlining customer contracts, suggesting edits and providing alternative language

Supervision of designated Contract staff which includes:

• Mentoring and defining career paths by developing core competencies

• Ensuring proper training is executed and documented

• Review contract documentation to ensure high quality of deliverables in accordance with quality standards

• Review of Contracting Playbooks to ensure alignment of contracts and corporate strategic direction

• Peer review of deliverables

Other duties will include:

• Facilitate contracts assignments, track contracts queue (to include CRM/central database entries) and review and approve contract drafts of other team members in Seniors assigned contract categories.

• Coordinate with internal stakeholders including the Executive Management Team, Sales, Project Management and Operations on the specifications required for drafting of coinciding agreements.

• Review of core agreements in conjunction with contracting standards (e.g. Master Service Agreements (“MSAs”), Nondisclosure Agreements, (“NDA”), Work Orders (“WO”), Change Orders (“CO”), etc.).  If any contract terms and conditions are deemed outside standards and/or risk acceptability, provide guidance and options to coinciding Leaders highlighting the preapproved standards, policies, rules and/or risk acceptance.

• When necessary, assist or lead negotiations with customers on contractual terms

• Manage contract workflow through contract lifecycle to ensure all internal approvals are received for all documents created.

• Maintain all related contract data in the CRM/central database to ensure that accurate and concise information is obtained and captured to allow reporting of booked business, backlog and forecast information.  Accuracy of captured data is essential since the information is disseminated throughout the organization to Finance, Sales, Operations and Project Management and all relevant integrated business systems.

• Maintain an organized file structure for all documents in process to facilitate final QC of contract records, activation and filing, as required.

• Support Business Development, Quality, and/or Project Management with Client inquiries on contract related matters

• Participate and lead interdepartmental projects as representative of the team, as needed.

• Responsible for suggesting and leading process improvements, system enhancements and/or other changes that would result in operational efficiencies and scalability of the team

• Assist with client and other regulatory agency audits as needed/assigned.

• Assist with in the electronic and hard copying filing of commercial contracts

• Assist with DocuSign uploads and document retention

• Attend client meetings and participate on client calls individually and/or with Sales as needed.

• Participate in meetings with Contracts team, Sales, and other departmental meetings as needed.

• Assist in the mentoring and training of new staff.

• Provide other support and take on other responsibilities, duties or special projects as defined by team management.

What we look for

• Bachelor’s Degree or company specific or proven related experience in contracting.

• A combination of experience and/or education will be taken into consideration.  

• Minimum of 5+ years Commercial Contracting experience or related experience with excellent understanding of concepts, practices and procedures in commercial contracting, to include experience working with complex and/or non-standard agreements.

• Pharmaceutical and/or CRO background a significant plus.

• Experience in a fast-paced multi-task environment; ability to work independently and under pressure.

• Exceptional computer skills (MS office suite (to include advanced Excel skills).

• Strong risk analysis skills.  

• Exceptional organizational skills.  

• Excellent personal interaction skills, professional telephone and client interaction skills.

• Excellent judgment, attention to detail, communication and customer skills plus the ability to work as part of a team as well as individual contributor.

• Ability to inspire and develop staff.  

At Clario, we put people first, always. We are united and driven by patients, committed to making a difference, and we are always looking for the best talent to help us transform lives. We value the contribution each of our people brings. It’s only through our people that we can continue to innovate technology that will shape the future of clinical trials.