Sr. Associate Finance Specialist - AP

Key Responsibilities:

Invoice & Payment Processing

· Process supplier invoices (PO & Non-PO) accurately in NetSuite.

· Verify invoice details including coding, approvals, tax, and compliance with US GAAP.

· Ensure timely payments to vendors in accordance with payment terms.

· Following weekly check-run process.

· Process employee expense reports (ERs) and corporate credit card reconciliations & payments.

Vendor Management

· Handle vendor onboarding, W-9/W-8BEN collection, and compliance documentation.

· Resolve vendor queries and discrepancies related to invoices or payments.

· Maintain vendor records ensuring data accuracy and compliance with company policy.

· Contract resources onboarding in NetSuite coming from US managers by following onboarding procedures.

Compliance & Controls

· Adhere to SOX controls, internal audit requirements, and company policies.

· Ensure compliance with US tax regulations (sales tax, withholding tax, 1099 reporting).

· Support month-end and year-end close activities including AP accruals and reconciliations.

Stakeholder Collaboration

· Partner with US finance teams to align on timelines, reporting, and escalation of issues.

· Work with procurement, treasury, and other functions to resolve AP-related issues.

· Provide AP-related reports (aging analysis, open items, payment forecasts) to US Finance.

Qualifications & Skills

· Bachelor’s degree in Commerce, Finance, or Accounting (MBA/CA Inter preferred).

· 3–5 years of experience in Accounts Payable, preferably in a global shared services setup.

· Strong knowledge of US GAAP, AP policies, and compliance requirements.

· Hands-on experience with NetSuite.

· Proficiency in Excel and reporting tools.

· Excellent communication skills (verbal and written) to liaise with US stakeholders.

· Ability to work in US time zones and manage deadlines across geographies.

· Strong analytical, problem-solving, and reconciliation skills.

Exostar is an Equal Employment Employer.  The company provides equal employment opportunity to all applicants without regard to race, color, religion, sex, national origin, age, marital status, disability status or genetic information.  Exostar is committed to provide equal employment opportunity for all person in all facets of employment including recruiting, hiring, compensation, promotion, training, benefits, transfers and working conditions.