Sr. Associate - Accounts Payable

Why this role exists

At SaaS Labs, timely and accurate vendor payments, clean books, and strong payables controls are critical to running a multi-entity, multi-currency business smoothly. This role exists to own the end-to-end Accounts Payable function across both SaaS Labs Software Pvt. Ltd. (India, INR) and SaaS Labs US Inc. (USD) ensuring vendors are paid accurately and on time, compliance requirements are met in both geographies, and the AP process keeps getting more automated and less manual as the company scales.

What you'll actually do

End-to-End Accounts Payable (India & US)

• Own the full AP cycle for both entities - vendor onboarding, invoice receipt and processing, 3-way PO matching, approvals, payment runs, and vendor reconciliations.

• Manage invoice processing and payment cycles in both INR (India entity) and USD (US entity), understanding the distinct compliance and banking requirements of each.

• Ensure invoices are booked with the correct GL coding, cost center, and department mapping for accurate financial reporting.

• Own the vendor master - onboarding new vendors, maintaining KYC/W-9 (US) and GST/PAN (India) documentation, and keeping vendor records audit-ready.

• Drive timely payment runs in line with agreed vendor terms, cash flow priorities, and approval hierarchies; maintain a payment calendar for predictability.

• Perform regular vendor statement reconciliations and resolve invoice discrepancies, disputes, or duplicate payment risks proactively.

• Track and clear GRN/PO mismatches, unbilled liabilities, and aging payables; maintain a clean AP ageing report for both entities.

Compliance & Statutory Requirements

• India entity: Ensure correct TDS deduction and deposit, GST input credit reconciliation (GSTR-2B matching), and vendor compliance with e-invoicing requirements.

• US entity: Ensure correct 1099 vendor classification and reporting, sales/use tax treatment on applicable invoices, and W-9 collection at vendor onboarding.

• Support statutory and internal audits by maintaining organized, audit-ready AP documentation and responding to auditor queries on payables.

• Stay current on India and US regulatory changes that impact vendor payments and TDS/1099 compliance, and update processes accordingly.

Automation, Reporting & Process Improvement

• Drive automation of AP workflows using ERP tools (NetSuite or similar) and AI-enabled tools to cut manual effort and reduce errors.

• Build and maintain AP accrual provisioning, payment prediction, and ageing reports to support month-end close and FP&A reporting.

• Partner with FP&A to ensure vendor accruals and cost bookings are accurate and reflected correctly in monthly financials.

• Identify recurring bottlenecks or manual touchpoints in the AP process and build scalable, low-maintenance solutions to fix them.

Cross-Functional Collaboration

• Work closely with Procurement to ensure purchase orders, contracts, and invoices are aligned before payment.

• Partner with Payroll, FP&A, and business teams on vendor-related cost queries and budget alignment.

• Coordinate with banking partners in India and the US for payment execution, FX-related vendor payments, and resolving payment issues.

• Act as the point of contact for vendors on payment status, discrepancies, and terms clarifications.

What we're looking for

Must Have

• Bachelor's degree in Commerce, Accounting, or Finance. A professional accounting qualification (CA/CMA/CPA) is a plus but is not mandatory for this role.

• 4+ years of hands-on experience in Accounts Payable, with direct ownership of invoice-to-payment processes.

• Experience handling AP for more than one entity/geography, ideally including exposure to both India and US compliance requirements (TDS/GST and 1099/W-9 respectively).

• Strong working knowledge of vendor invoice processing, 3-way matching, payment runs, and vendor reconciliations.

• Proficiency with ERP systems (NetSuite, SAP, Oracle, or similar) for AP workflows.

• Comfortable working with multi-currency transactions (INR/USD) and basic FX concepts relevant to vendor payments.

• Strong attention to detail and ownership mindset - able to run payables independently with minimal supervision.

• Comfortable collaborating across time zones with US and India stakeholders.

Nice to Have

• Experience in a B2B SaaS or high-growth technology company.

• Exposure to AP automation or procurement platforms (e.g., Tipalti, Coupa, Stampli, Ramp, Brex).

• Familiarity with India e-invoicing requirements and US 1099 filing processes.

• Experience building or improving AP-related Excel/Apps Script automations or dashboards.

• Prior experience supporting audit data requests related to payables.

Edges that help

• You've run AP for two entities/currencies at once without letting either slip.

• You catch duplicate payments and vendor discrepancies before they become a problem, not after.

• You think in systems, not tasks - you build vendor and payment processes that work without your constant supervision.

• You're equally comfortable resolving a vendor dispute on the phone and building a reconciliation tracker in Excel.

How we work

• Own outcomes, not tasks - focus on clean vendor books and on-time, accurate payments.

• Build for scale - drive automation and controls that grow with the business.

• Use data to drive decisions - improve AP ageing, accuracy, and turnaround time through insights.

• Partner across teams - work closely with Procurement, FP&A, Payroll, and business teams.

• Move with urgency - keep payment cycles predictable and never let vendor commitments slip.

• Operate with high ownership - take initiative and drive results with minimal hand-holding.

The bigger picture

JustCall is SaaS Labs' flagship product - used by 6,000+ businesses across 70+ countries to run their customer conversations. We're backed by Peak XV and Base10 Partners, have crossed $40M ARR, and are building toward $100M with the team, the product, and the infrastructure to get there.

If this is the role you've been waiting to find - let's talk.

SaaS Labs takes pride in being an equal opportunity employer. We believe diverse teams build better products, which is why we're committed to making hiring or any employment decision regardless of race, colour, religion, national origin, age, sex, marital status, ancestry, disability, genetic information, veteran status, gender identity, sexual orientation, or any other characteristic.