Sr. Administrative Assistant

At Johnson & Johnson, we believe health is everything. Our strength in healthcare innovation empowers us to build a world where complex diseases are prevented, treated, and cured, where treatments are smarter and less invasive, and solutions are personal. Through our expertise in Innovative Medicine and MedTech, we are uniquely positioned to innovate across the full spectrum of healthcare solutions today to deliver the breakthroughs of tomorrow, and profoundly impact health for humanity. Learn more at jnj.com

As guided by Our Credo, Johnson & Johnson is responsible to our employees who work with us throughout the world.  We provide an inclusive work environment where each person is considered as an individual.  At Johnson & Johnson, we respect the diversity and dignity of our employees and recognize their merit.

Job Function:

Business Support

Job Sub Function:

Administration & Secretarial

Job Category:

Business Enablement/Support

All Job Posting Locations:

Spring House, Pennsylvania, United States of America, Titusville, New Jersey, United States of America

Job Description:

We are searching for the best talent for an Sr. Administrative Assistant. This hybrid role can be located in Springhouse, PA or Titusville, NJ.

             
About Innovative Medicine

Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow.

Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way.

Learn more at https://www.jnj.com/innovative-medicine

This role requires strong relationship‑building skills, the ability to work both independently and collaboratively, and the professionalism to manage sensitive information with discretion. You will support a variety of administrative activities, special projects, and meeting coordination while adapting to changing priorities with sound judgment.

Principal Responsibilities:

• Manage a highly complex business calendar with a keen sense of prioritization and time management to ensure maximum effectiveness of time use.
• Coordinate departmental senior leadership meetings and related leadership activities.
• Collect and consolidate management data/reports for the business, to track performance against goals and corporate strategy.
• Organize confidential files, manage relevant data, and maintain accurate records.
• Coordinate all travel arrangements as needed and process expense reports on time.
• Plan and coordinate global department meetings, celebrations, and off-site meetings.
• Interact with various levels of management on a day-to-day basis while handling confidential documents and materials with discretion.
• Balance the necessity of managing the calendar tightly while establishing a friendly, accessible-to-all atmosphere with peers, within the organization, and outside of it as well.
• Exercise independent discretion and judgment to solve complex problems regarding project, department, or division-related work.
• Coordinate activities related to hiring and onboarding of staff.
• Coordinate contracts, agreements, and purchase orders.
• Lead or support key departmental or organizational business support projects, such as facility moves, onboarding process improvements, or Administrative Assistant Community of Practice initiatives.

Principal Relationships:

The Senior Assistant works very closely with other Administrative Assistants in Global Development.

Education and Experience Requirements:

• A minimum of a High School diploma is required.  Associate degree is preferred.
• A minimum of 4 years of administrative experience is required.
• Experience providing administrative support to managers with global responsibility is preferred.
• Experience leading business support projects is required.
• General systems proficiency and the ability to learn new systems quickly are required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook) is required.
• Experience managing multiple complex calendars via Outlook is required.
• Experience scheduling meetings and coordinating off-site meetings is required.
• Experience coordinating domestic and international travel is required.
• Experience in handling sensitive and confidential information and documents is required.
• Experience with Ariba, Aravo or a related accounts payable system is preferred.
• Experience with Concur or a related travel and expense reporting system is preferred.
• Experience with SharePoint, Zoom, Teams, finance systems, or human resources systems is preferred.
• Flexibility to accommodate a changing work schedule and sensitivity to international time zones is required.
• Excellent verbal, written, and interpersonal communication skills are required.
• Must have a strong sense of urgency, while maintaining a high degree of professionalism.
• Strong organizational skills, judgment, and reasoning abilities are required.
• Must be a strong team player with the ability to coordinate with other administrative staff.
• The ability to work and partner with all levels of the organization, including senior management, is required.
• The ability to multi-task and work under minimal supervision in a dynamic, fast-paced environment is required.

This job posting is anticipated to close on 7/1/2026.

This position is overtime eligible.  

Johnson & Johnson is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, protected veteran status or other characteristics protected by federal, state or local law. We actively seek qualified candidates who are protected veterans and individuals with disabilities as defined under VEVRAA and Section 503 of the Rehabilitation Act. 

Johnson & Johnson is committed to providing an interview process that is inclusive of our applicants’ needs. If you are an individual with a disability and would like to request an accommodation, please contact us via https://www.jnj.com/contact-us/careers or contact AskGS to be directed to your accommodation resource.

Required Skills:

Preferred Skills:

The anticipated base pay range for this position is :

$52,500.00 - $84,525.00

Additional Description for Pay Transparency:

Subject to the terms of their respective plans, employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Subject to the terms of their respective policies and date of hire, employees are eligible for the following time off benefits:
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period10 days
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year