University of Miami

Sr. Administrative Assistant

Posted 22 Days Ago

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Miami, FL, USA

In-Office

Mid level

Other

The Role

The Sr. Administrative Assistant supports department operations through clerical tasks, manages reports and confidential data, and coordinates meetings and travel arrangements.

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SUMMARY

The Sr. Administrative Assistant performs a variety of clerical functions and office support activities for the assigned department(s) to facilitate the efficient operations of the office.

CORE JOB FUNCTIONS

1. Supports department and/or department leadership with daily clerical tasks.

2. Collects, reviews, analyzes complex and/or confidential data and prepares reports, charts, budgets and other presentation materials.

3. Responds to or routes non-routine, priority or confidential inquiries from external or internal sources with correspondence or other messaging on behalf of department leadership.

4. Plans meetings and takes detailed minutes, as needed.

5. Answers phone calls, provides information to callers or connects callers to appropriate staff.

6. Schedules appointments and updates calendars.

7. Makes travel arrangements and reservations for department leadership and staff, as needed.

8. Composes and types correspondence, such as informative materials; creates spreadsheets and presentations.

9. Greets and provides general support to visitors.

10. Develops and maintains department filing system.

11. Adheres to University and unit-level policies and procedures and safeguards University assets.

This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education:

High school diploma or equivalent required

Experience:

Minimum 3 years of relevant experience

Knowledge, Skills and Attitudes:

General knowledge of office procedures and operations
Ability to accurately prepare and maintain records, files, reports and correspondence
Ability to communicate effectively in both oral and written form
Ability to maintain effective interpersonal relationships
Ability to process and handle confidential information with discretion
Skill in completing assignments accurately and with attention to detail
Proficiency in computer software (i.e. Microsoft Office)

Department Specific Functions

Completes special assignments which requires collecting, organizing, and analyzing data and producing reports which may be the basis of significant decisions.
Solves operational problems.
Assists with obtaining special medical authorizations.
Assists and resolve patient issues.
Fellowship coordinator for the Joints Division.
Works hand in hand with surgical coordinators and nursing team to ensure all patient information is obtained.
Assists providers in their daily tasks and projects.
Involved in marketing and expansion projects.
Assists division chief with details, often of a confidential nature.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine. As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care. We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status:

Full time

Employee Type:

Staff