Jobs at University of Miami

Provides clerical and administrative support to departments and leadership. Duties include preparing reports and presentations, responding to inquiries, scheduling meetings and appointments, arranging travel, answering phones, maintaining files, greeting visitors, and managing correspondence. The role requires adherence to university policies, strong communication and teamwork, technical proficiency with office applications, and at least one year of relevant experience.

Provide individualized career advising and professional development for law students and recent graduates; design and deliver career programming; build employer and alumni relationships; support recruiting programs and job fairs; collect and report graduate employment data; supervise student workers and contribute to office projects and strategic initiatives.

The Sr. Sponsored Programs Specialist coordinates administrative and financial functions for the department, oversees junior staff, and ensures compliance with guidelines related to grant activities.

Manages HR support functions and advises managers and employees on employee relations, policies, compensation, benefits, performance management, investigations, organizational development, and compliance. The role conducts workplace assessments, supports restructuring and succession planning, analyzes HR reports, maintains ERP data, leads special projects, and ensures effective HR service delivery and internal controls.

Provides enterprise-wide leadership for HR technology, transaction operations, analytics, service delivery, and HR systems. Oversees Workday HCM governance, process automation, data integrity, reporting, HR call center operations, workforce analytics, compliance, and internal controls. Partners with executive stakeholders across HR, IT, Finance, Payroll, and Total Rewards while leading HR transformation initiatives and a team of operations, technology, analytics, and customer service professionals.

Supports the University of Miami’s leadership giving program by managing a portfolio of donor prospects, developing solicitation and stewardship strategies, tracking fundraising performance, advising internal partners, and contributing to revenue projections, prospect pipeline growth, program sustainability, and continuous improvement.

Leads University of Miami Athletics’ brand strategy, storytelling, communications, media relations, and public narrative across all varsity sports. Oversees communications staff, aligns marketing functions, develops social-first campaigns, guides fan experiences, manages media relationships, and serves as a strategic partner to the CMO and Chief Revenue Officer. Ensures consistent brand expression, supports sponsorship and NIL initiatives, and manages reputational and communications priorities.

Provides high-level administrative support to department leadership, including calendar management, correspondence, reports, budgets, presentations, meetings, travel, expense reimbursements, purchase requisitions, visitor support, inquiries, and filing. Provides coverage for the Chair’s and SAO’s offices while following university policies and safeguarding assets.

Coordinates physician recruitment and onboarding activities, including job postings, candidate tracking, interview logistics, background checks, orientations, credentialing, offer packages, and relocation support. Serves as a liaison among clinical departments, leadership, candidates, and recruitment partners. Maintains recruitment records, supports events and administrative processes, processes invoices, and ensures compliance with employment laws and organizational policies.

Coordinates sponsored program administration, including proposal preparation, grant application review, regulatory compliance verification, award and amendment processing, budget revisions, project closeout, subcontract monitoring, invoice tracking, audits, and petty cash reconciliations. Provides guidance to faculty and administrators, maintains proposal records, reviews award terms, and oversees junior staff while ensuring adherence to university policies and applicable regulations.

Manages HR support staff and advises medical-sector managers and employees on employee relations, compensation, benefits, performance management, compliance, investigations, organizational development, succession planning, and HR reporting. Partners with client groups to improve workplace relationships, morale, productivity, and retention while ensuring personnel actions follow university policies and employment laws. Maintains HR information in the ERP system and leads special projects, assessments, and continuous-improvement initiatives.

Supports enrollment operations by processing I-20 requests, maintaining student records, managing application checklists, resolving data discrepancies, and coordinating with Admissions, International Student and Scholar Services, Athletics, students, parents, and university departments. Uses multiple student information systems to review, correct, archive, and analyze sensitive enrollment documents and data while providing customer service and ensuring records are accurate and complete.

Provides high-volume phone and email support to prospective students, applicants, admitted students, and families. Reviews, classifies, maintains, and archives enrollment documents and records; updates checklist items; resolves mismatched records and test-score discrepancies; supports data processing, duplicate-record prevention, transcript review, document collection, and I-20 processing. Ensures data integrity, confidentiality, and accurate record maintenance across university enrollment systems.

Maintains financial records, prepares financial statements, reconciles accounts, analyzes costs and revenues, and supports budgeting and forecasting. Develops financial models, dashboards, proformas, and productivity analyses for clinical providers and faculty initiatives. Reviews payroll allocations, creates MOUs, evaluates financial projects, identifies trends, and provides recommendations to leadership while mentoring junior accountants.

Manage maintenance, repair, and coordination of facilities, focusing on steam systems and operational efficiency at UHealth. Oversee staff training and compliance with safety regulations.

Provides administrative and office support to Primary Care leadership, including calendar management, correspondence, communications, meetings, travel arrangements, expense reports, records, databases, supplies, and event coordination. Tracks project timelines, prepares reports and presentations, handles confidential information, coordinates logistics, and serves as a liaison between leadership, departments, and external partners.

Supports complex longitudinal, multi-site clinical and epidemiologic research studies as a REDCap subject matter expert. Designs and maintains REDCap, MyCap, and mobile data-collection systems; develops API integrations, automated data pipelines, quality-control workflows, analysis-ready datasets, dashboards, and reports using R and/or Python. Advises investigators and research teams on data architecture, security, documentation, reproducibility, and study workflows while training and mentoring analysts and research staff.

Manage the Environmental Justice Clinic’s operations, including community outreach, paralegal case support, student coordination, communications, events, budgeting, grants, recruitment, and administrative processes. Responsibilities include maintaining confidential case files, assisting with legal filings, managing clinic calendars and reports, coordinating events and student recruitment, processing reimbursements, supporting grant activity, and facilitating collaboration among faculty, students, clients, and community partners.

Develops, deploys, and maintains secure, database-driven web applications using Oracle APEX, ORDS, Oracle Database, PL/SQL, and SQL. Responsibilities include API integrations, responsive user interface development, data modeling, performance tuning, security implementation, troubleshooting, cloud deployments, documentation, testing, code reviews, and CI/CD participation. The role translates cancer registry requirements into scalable applications and collaborates with stakeholders, database administrators, and IT teams.

Provides advanced administrative and operational support to faculty and departmental leadership in an academic medical environment. Responsibilities include complex calendar management, meeting coordination, faculty recruitment and onboarding, provider credentialing, compliance tracking, travel arrangements, reimbursements, procurement, document management, reporting, and departmental event support. The role also maintains provider licenses and certifications, coordinates with internal and external stakeholders, and ensures accurate, timely, and compliant administrative processes.