Sr. Administrative Assistant

POSITION OVERVIEW:

The Senior Administrative Assistant provides advanced administrative support to senior leadership and supports the Executive Assistant | Administrative Team Lead. This role requires independent judgment, strong organizational skills, and the ability to manage complex priorities. Responsibilities include executive-level support, office coordination, process improvement, and cross-functional collaboration while maintaining confidentiality and professionalism.

DUTIES and RESPONSIBILITIES:

• Independently manage complex calendars, meeting logistics, and communications for senior leadership
• Provide administrative support to senior leadership and cross-functional teams
• Answer phones, direct calls, take messages, and greet visitors
• Schedule appointments and maintain conference room calendars
• Prepare communications including memos, emails, reports, and correspondence
• Process check requests, travel reimbursements, invoices, and company leads
• Coordinate mail distribution and express shipping (FedEx, DHL, UPS, etc.)
• Order and manage office supplies, printer/toner programs, and inventory
• Maintain breakrooms, kitchens, and storage areas
• Create and maintain filing systems (electronic and physical)
• Streamline administrative procedures and improve organizational systems
• Ensure all employees are trained on and have access to administrative tools such as Smartsheet
• Manage all employees on travel software and assist with profile setup, expense reconciliation, travel support and training
• Support adoption of tools such as Smartsheet and administrative request systems
• Coordinate employee activities, company events, and large-scale meetings
• Lead planning and execution of key events such as the Annual Dealer Meeting and customer events
• Track company-wide details including catering logistics and allergy accommodations
• Assist with special projects, reporting, research, and company-wide initiatives
• Provide administrative support across multiple departments
• Act as a central point of contact for administrative needs across the main office
• Proactively manage requests and prioritize competing demands
• Mentor and train new administrative staff
• Identify and implement process improvements
• Improve internal workflows, including collaboration with other departments on process enhancements

COMPETENCIES: (Knowledge, Skills and Abilities)

• Highly motivated and able to work independently with minimal supervision.
• Strong organizational, time management, and multitasking skills
• Excellent communication and interpersonal skills with a professional demeanor
• Strong customer service skills and ability to interact effectively with employees, leadership, customers, and vendors
• Strong telephone and front-desk communication skills
• Ability to maintain confidentiality and handle sensitive information
• Process improvement mindset and attention to detail
• Team-oriented with ability to build strong working relationships across departments
• Adaptability and flexibility in a fast-paced environment

EDUCATION/EXPERIENCE/ADDITIONAL QUALIFICATIONS:

• High school diploma or equivalent.
• 3+ years of senior level administrative or executive support experience preferred.
• Strong knowledge of Microsoft suite including Word, Excel, PowerPoint and Outlook.
• Experience with shipping through express mail services, preferred.
• Experience with Sales Force a plus.

PHYSICAL REQUIREMENTS:

• Squat/kneel, bend/stoop, twist/turn, grasp and reach overhead.
• Must be able to lift 20lbs as needed.
• Extended walking throughout the campus.
• Extended standing at special events.
• Must wear Personal Protective Equipment (PPE) as required.

Hussey Seating Company is an Equal Opportunity Employer, and all qualified applicants will receive consideration for employment without regard to race, color, gender, religion, age, sexual orientation, gender identity, national or ethnic origin, marital status, veteran status or any other category protected by law.