Sr. Administrative Assistant, Research

The Role:

Moderna is seeking a Sr. Administrative Assistant to provide critical, timely support to senior leaders within Research. This is an on-site position located at our Cambridge campus. The Sr. Administrative Assistant performs extensive coordination and communication both within Moderna and with outside parties, working with information that is of a critical and confidential nature. Significant initiative, self-direction and collaboration are required. The role requires a high degree of tact and discretion, highly professional and corporate presence, self-confidence, flexibility and adaptability. Ability to work effectively in a fast-paced, ever-changing corporate environment is critical to success in the position.

Here's What You’ll Do:

• Proactively manage calendars and provide scheduling support for assigned executives

• Coordinate internal/external meetings with efficiency and detail; communicating clearly to explain conflicts and need for re-prioritization

• Manage travel arrangements (domestic/international)

• Manage standing meetings and off-sites with leaders’ teams as required

• Manage all aspects of conference attendance – registration, travel, pre-attendance prep meetings

• Regularly review upcoming commitments with assigned executives to ensure their availability and preparedness

• Analyze needs and problems to determine appropriate approach and priorities in collaboration with senior leaders, their teams and administrative colleagues across functions

• Prepare expense reports and approve online expenses, time off submittals and Workday actions as assigned

• Provided Cambridge site support as needed (events, coordination of meetings, administrative tasks, etc.)

Here’s What You’ll Bring to the Table:

• A minimum of 5 years and ideally 8 years of directly relevant experience providing senior leader-level administrative support in a corporate or academic environment; a degree is desirable, but not required.

• Proven ability to take initiative, determine priorities, respond in a timely fashion and exercise good judgement

• Confidence with significant calendar management

• Ability to recognize opportunities/gaps/obstacles, apply analytical and creative thinking to address issues or find innovative solutions and see them through to completion by taking ownership and accountability.

• Professional confidence in own ability and demonstrated intuition gained from experience working through complex situations/issues.

• Demonstrated ability to work on multiple projects simultaneously leveraging strong organizational skills and flawless attention to detail, recognizing value and impact of the results

• Proficiency in Microsoft Office (Excel, Outlook, PowerPoint)

• Ability to use generative AI Chatbots such as GPT

• Demonstrated ability to work flexibly and take on projects as required

• Senior level administrative assistant experience in a high growth, fast paced corporate environment preferred

• Knowledge of biopharmaceutical industry a plus

• This position is site-based, requiring you to be at Moderna’s site full-time. This position is not eligible for remote work.

Moderna is pleased to provide you and your family with a comprehensive and innovative suite of benefits, including:

• Highly competitive and inclusive medical, dental and vision coverage options
• Flexible Spending Accounts for medical expenses and dependent care expenses
• Lifestyle Spending Account funds to help you engage in personal enrichment and self-care activities
• Family care benefits, including subsidized back-up care options and on-demand tutoring
• Free premium access to fitness, nutrition, and mindfulness classes 
• Exclusive preferred pricing on Peloton fitness equipment
• Adoption and family-planning benefits
• Dedicated care coordination support for our LGBTQ+ community
• Generous paid time off, including:
  • Vacation, sick time and holidays
  • Volunteer time to participate within your community
  • Discretionary year-end shutdown
  • Paid sabbatical after 5 years; every 3 years thereafter
• Generous Paid Leave offerings, including 18 weeks of 100% paid parental leave for all new parents
• 401k match and Financial Planning tools
• Moderna-paid Life, LTD and STD insurance coverages, as well as voluntary benefit options
• Complimentary concierge service including home services research, travel booking, and entertainment requests
• Free parking or subsidized commuter passes
• Location-specific perks and extras!

About Moderna

Since our founding in 2010, we have aspired to build the leading mRNA technology platform, the infrastructure to reimagine how medicines are created and delivered, and a world-class team. We believe in giving our people a platform to change medicine and an opportunity to change the world. 

By living our mission, values, and mindsets every day, our people are the driving force behind our scientific progress and our culture. Together, we are creating a culture of belonging and building an organization that cares deeply for our patients, our employees, the environment, and our communities.
We are proud to have been recognized as a Science Magazine Top Biopharma Employer, a Fast Company Best Workplace for Innovators, and a Great Place to Work in the U.S.

As we build our company, we have always believed an in-person culture is critical to our success. Moderna champions the significant benefits of in-office collaboration by embracing a 70/30 work model. This 70% in-office structure helps to foster a culture rich in innovation, teamwork, and direct mentorship. Join us in shaping a world where every interaction is an opportunity to learn, contribute and make a meaningful impact.
If you want to make a difference and join a team that is changing the future of medicine, we invite you to visit modernatx.com/careers to learn more about our current opportunities.

Moderna is a smoke-free, alcohol-free and drug-free work environment.

Moderna is a place where everyone can grow. If you meet the Basic Qualifications for the role and you would be excited to contribute to our mission every day, please apply!

Moderna is proud to be an equal opportunity workplace and is an affirmative action employer.

Moderna is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry or citizenship, ethnicity, disability, military or protected veteran status, genetic information, sexual orientation, marital or familial status, or any other personal characteristic protected under applicable law. Moderna is an E-Verify Employer in the United States. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Belonging, Inclusion, and Diversity are critical to the success of our company and our impact on society. We’re focused on attracting, retaining, developing, and advancing our employees and believe that by cultivating diverse experiences, backgrounds, and ideas, we can provide an environment where every employee is able to contribute their best.

Moderna is committed to offering reasonable accommodations to qualified job applicants with disabilities. Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should contact the Accommodations team at [email protected]. (EEO/AAP Employer) 

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