Sr. Administrative Assistant RE Digital Infrastructure

Blue Owl (NYSE: OWL) is a leading asset manager that is redefining alternatives®. 
 

With over $250 billion in assets under management as of December 31, 2024, we invest across three multi-strategy platforms: Credit, GP Strategic Capital, and Real Assets. Anchored by a strong permanent capital base, we provide businesses with private capital solutions to drive long-term growth and offer institutional investors, individual investors, and insurance companies ​differentiated alternative investment opportunities that aim to deliver strong performance, risk-adjusted returns, and capital preservation.

Together with over 1,100 experienced professionals globally, Blue Owl brings the vision and discipline to create the exceptional. To learn more, visit www.blueowl.com.

This role is in office Monday through Thursday in Chicago, IL.

Summary:
Blue Owl’s Global Head of Real Estate (RE) Data & Analytics team is seeking a Senior Administrative Assistant to support our Digital Infrastructure function in the RE division. This role will provide administrative support for team members across all aspects of their daily work including but not limited to scheduling meetings, managing calendars, expense reporting, travel arrangements, general organization, and office management. The successful candidate will be detail-oriented, highly organized, able to multitask effectively, have strong interpersonal skills, excellent communication skills, and demonstrate professionalism at all times.  
Responsibilities:

• Manage complex calendars and arrange appointments, meetings, conferences, and heavy travel plans (domestic and international)
• Schedule conference rooms, catering, and audio visual equipment as needed, prepare meeting materials as requested (digital or print)
• Track all required receipts from business expenses and travel, compile and submit accurately allocated expense reports for all team members
• Complete various ad hoc administrative projects and tasks as assigned
• Act as point of contact for internal and external clients; respond to emails and phone calls; track and ensure outstanding meeting requests are addressed
• Maintain files and records so they remain updated and easily accessible; intake and organization of all mail and legal documents and other correspondence
• Develop and maintain relationships with key stakeholders, including senior leadership, colleagues, vendors, and visitors
• Build trust by demonstrating reliability, confidentiality, and good judgment

Qualifications:

• Bachelor’s degree or equivalent experience preferred
• At least five years of relevant administrative experience preferred
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat DC, and Concur
• Strong organizational and time management skills
• Excellent written and verbal communication skills
• Ability to work independently and collaboratively
• Highly discreet and professional
• Exceptional attention to detail