Sr. Administrative Assistant, Capital Markets (St. Petersburg)

Job Description Summary

Provides routine administrative support to professionals within the Capital Markets team. This role requires strong organizational judgment, discretion and the ability to manage multiple priorities, with a primary focus on complex travel coordination, expense management, and executive calendar oversight.

Job Description

Responsibilities:

• Coordinate complex travel arrangements, including flights, accommodations, ground transportation, and detailed itineraries; proactively adjust plans as needed
• Prepare, review, and submit expense reports in a timely and accurate manner, ensuring compliance with firm policies and resolving discrepancies
• Manage busy and often shifting calendars for team members; schedule internal and external meetings, prioritize conflicts, and optimize time allocation
• Coordinate logistics for meetings, including conference rooms, materials, and virtual meeting setup
• Monitor and maintain office supplies and inventory, ensuring adequate stock levels and coordinating orders to support day-to-day team operations
• Serve as a point of contact for routine administrative requests, exercising judgment to escalate or resolve issues as appropriate

Skills:

• Strong organizational and time management skills with the ability to handle competing priorities in a fast-paced environment
• High attention to detail, particularly in travel logistics and expense processing
• Proficiency with standard office software (e.g., Outlook, Excel, expense management systems)
• Effective communication skills, both written and verbal

Education

High School (HS) (Required)

Work Experience

General Experience - 3 to 6 years

Certifications

Travel

Less than 25%

Workstyle

Resident

The total compensation for this position includes base salary or wages, and may include components such as additional compensation (cash or equity), discretionary bonuses, or commissions. This position is eligible for a benefits package that may include medical, dental, and vision; life insurance; critical illness insurance and accident insurance; disability benefits; retirement savings; paid time off (including vacation, holidays, and sick leave); and parental leave.  Eligibility for benefits and specific offerings may vary based on position and employment status. To view more details of the benefits offered, visit Myrjbenefits.com.

At Raymond James our associates use five guiding behaviors (Develop, Collaborate, Decide, Deliver, Improve) to deliver on the firm's core values of client-first, integrity, independence and a conservative, long-term view. 
We expect our associates at all levels to:
•  Grow professionally and inspire others to do the same
•  Work with and through others to achieve desired outcomes
•  Make prompt, pragmatic choices and act with the client in mind
•  Take ownership and hold themselves and others accountable for delivering results that matter
•  Contribute to the continuous evolution of the firm

At Raymond James – as part of our people-first culture, we honor, value, and respect the uniqueness, experiences, and backgrounds of all of our Associates.  When associates bring their best authentic selves, our organization, clients, and communities thrive. The Company is an equal opportunity employer and makes all employment decisions on the basis of merit and business needs.