The Role
Supports post-award sponsored program administration for assigned departments and principal investigators. Responsibilities include budget and expenditure reviews, compliance monitoring, payroll coordination, grant modifications, progress reports, invoicing, financial reconciliations, award closeouts, and sponsor reporting. The role advises investigators on policies, deadlines, and administrative requirements while coordinating with the Office of Sponsored Programs and institutional compliance units.
Summary Generated by Built In
The position of Sponsored Programs Support Center Specialist - Intermediate will be responsible for working with assigned departments to perform post-award sponsored program activities while delivering excellent customer service. Under general supervision, this position will perform support functions for UT Health San Antonio's Principal Investigators (PIs), with a focus on ensuring that PIs and the Office of Sponsored Programs (OSP) have accurate and timely information to prepare and submit quality sponsored program proposals to sponsors, as well as monitor their portfolio of sponsored awards. This role is critical to supporting and enhancing UT Health SA's research and sponsored programs mission.
Responsibilities- Proactively communicates internal submission deadlines and sponsor due dates to PIs.
- Assists PI with completing Research Performance Progress Report (RPPR) and other progress report submissions.
- Prepares and submits to the reporting office transfer grant applications for new incoming faculty.
- Supports Principal Investigators (PIs) in understanding sponsored program administration, policies, and compliance on an ongoing basis.
- Assists in connecting PIs to compliance units to ensure proactive monitoring and management of needed protocols.
- Reviews awarded budget compared to proposal budget, appropriate compliance documentation, etc., and sends revised budget to OSP for processing after PI approval.
- Coordinates payroll appointments with departmental personnel for sponsored programs. Assist departmental personnel to ensure that payroll distributions are correct for faculty, support staff, and graduate students and the like.
- Submits requests for award extensions, revisions, carry forward, etc. to OSP, and assists PIs in transferring awards in and out of the institution.
- Reviews and processes monthly EA-Grants Review and Analysis certifications for all assigned investigators.
- Reports award spend rate periodically and manages award close outs at least 120,90,60 and 30 days from end date.
- Reviews expenditures monthly and confirms expenses posted to the general ledger are appropriate with applicable Cost Principles, sponsor, and institutional policies; coordinates personnel and non-payroll cost transfers with the PI and applicable UT Health SA offices.
- Prepares invoices for the Office of Sponsored Programs (OSP) approval for milestone based or complex sponsor invoices.
- Supports the OSP with financial reporting reconciliation and validation of report prior to submission to sponsor; ensures all adjustments are processed in a timely matter to support award closeout by 120 days after the award ends, or as dictated by sponsor deadline.
- Assists with development and submission program reviews and other activities related to the grant.
- Attends regular meetings, training sessions, and professional development workshops to keep current on policies and procedures relevant to position responsibilities, as requested and approved by the Sponsored Programs Support Center Specialist - Supervisor.
- Experience managing awarded sponsored projects, including budget oversight, compliance reviews, and administrative requirements.
- General knowledge of applicable federal, state, and other sponsor regulations related to sponsored programs, especially the OMB Uniform Guidance.
- Experience working with Enterprise Research Management Systems and financial administration software applications.
- Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet both internal and external deadlines.
- Capability to work with all types of sponsored programs including training, public service, and basic science and clinical research.
- Attention to detail, problem-solving, and ability to prioritize multiple projects and responsibilities to meet deadlines.
- Analytical and problem-solving skills, including experience examining and analyzing financial transactions to develop accurate reports, identify viable solutions.
- Proficient in Microsoft Office, especially Excel.
EDUCATION:
- Bachelor's degree is required.
- Bachelor's degree in business, finance, or project management is strongly preferred.
BONUS CERTIFICATIONS:
- CRA (Certified Research Administrator, CFRA (Certified Financial Research Administrator) are preferred but not required.
About Us
The University of Texas at San Antonio (UT San Antonio) is a nationally recognized, top-tier public research university that unites the power of higher education, biomedical discovery and healthcare within one visionary institution. As the third-largest research university in Texas and a Carnegie R1-designated institution, UT San Antonio is a model of access and excellence — advancing knowledge, social mobility and public health across South Texas and beyond. UT San Antonio serves approximately 42,000 students in 320 academic programs spanning science, engineering, medicine, health, liberal arts, AI, cybersecurity, business, education and more. With 17,000 faculty and staff, UT San Antonio has been recognized by Forbes as one of America’s Best Employers for Company Culture.
Benefits Overview
UT Health San Antonio offers an excellent benefits package for its employees. Employees who work at least 20 hours a week, with an appointment of at least 4.5 months, are eligible for benefits.
Medical - UT SELECT Medical insurance is offered free for employees and administered by Blue Cross and Blue Shield of Texas. Family members can be added to the plan through payroll deduction. Employees and their dependents can also receive discounted copays and coinsurance when using UT Health Physicians, a network of 800 premier physicians including more than 100 specialists. Employees receive $50,000 of group term life insurance and $50,000 of basic accidental death and dismemberment insurance for free, with options to purchase additional employee and dependent coverage for both at group rates.
Dental - Three dental insurance plan options are available for employees and their families through Delta Dental Insurance Company, two PPOs and one dental HMO plan. Both PPO plans allow employees to choose any licensed dentist.
Vision - Fully insured Vision Care benefits are offered by Superior Vision Services. Two vision plan options that offer either standard or enhanced vision benefits.
Disability - Employees can enroll in the Disability Insurance which provides income if a non-work related illness or injury prevents you from working.
FSAs - Employees can enroll in flexible spending accounts (FSAs) to set aside money from earnings before taxes for qualifying dependent day care expenses or out-of-pocket health care expenses.
Retirement - Employees are eligible for either the Teacher Retirement System (TRS) or the Optional Retirement Plan (ORP). TRS is a defined benefit retirement plan which UT Health matches employee contributions. ORP is for eligible faculty staff employees. Voluntary retirement programs are also available to invest before- or after-tax dollars with the choice of five quality retirement plan providers.
Time Off - A generous leave program offers multiple paid leave options:
- Front-loaded Paid Time Off: 128 to 208 hours (16 to 26 days) of Paid Time Off based on years of service, given at the start of each fiscal year. PTO may be prorated in year one based on date of hire.
- Extended Illness Bank: 8 hours (1 day) accrued per month which can be used for illness or injury after one day of Paid Time Off is taken.
- Paid Family Leave: Up to 240 hours (6 weeks) to care for a spouse, child, or parent after 6 months of consecutive employment.
- Holidays: 12 set paid holidays each year.
Discounts - Employees enjoy a range of discounts on services, tickets, and gym membership.
EEO Statement
UT Health San Antonio is an equal employment opportunity and affirmative action employer. It is our policy to promote and ensure equal employment opportunity for all individuals without regard to race, color, religion, sex, gender identity, national origin, age, sexual orientation, disability, or veteran status.
Skills Required
- Experience managing awarded sponsored projects, including budget oversight, compliance reviews, and administrative requirements
- General knowledge of federal, state, and sponsor regulations related to sponsored programs, especially OMB Uniform Guidance
- Experience with Enterprise Research Management Systems and financial administration software
- Ability to work independently and in a team, resolve problems, prioritize competing responsibilities, and meet deadlines
- Ability to work with training, public service, basic science, and clinical research sponsored programs
- Attention to detail, analytical and problem-solving skills, and ability to analyze financial transactions
- Proficiency in Microsoft Office, especially Excel
- Bachelor's degree
- Bachelor's degree in business, finance, or project management
- CRA or CFRA certification
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The Company
What We Do
UT Health San Antonio™, one of the country’s leading health sciences universities, is the leader in south/central Texas funding for the National Institutes of Health (NIH). The university’s schools of medicine, nursing, dentistry, health professions and graduate biomedical sciences have produced more than 33,000 alumni. The $806.6 million operating budget supports four campuses in San Antonio and Laredo, and is the primary driver of its community’s $37 billion biomedical and health care industry. For more information on the many ways “We make lives better®,” visit uthealthsa.org.
