Sports - Executive Search Assistant

Job Description

Who we are 

Creative Artists Agency (CAA), is the world’s leading full service entertainment, media, and sports agency. We represent many of the most successful professionals working in television, film, music, theatre, video games, sports, and digital content. We also provide a range of strategic and marketing consulting services to corporate clients.

The Role 

The New York office is seeking an Assistant to join the CAA Search team. The department assistant’s role is to coordinate the daily affairs of the team’s administrative needs in planning, scheduling meetings, organization of documents and team communication. The role is designed to streamline processes and lead on all administrative work in order to allow executives to focus on their core responsibilities. Assistants are an important part of the CAA structure, and it is hoped that the successful candidate will ultimately grow within the team. 

Responsibilities 

• Coordinate and book meetings for the team.

• Generate paperwork - weekly reports, pitch decks, proposals, interview notes, and reference checks in a timely and accurate fashion.

• Coordinate with Legal on the generation of new contracts.

• Document detailed notes from briefing calls in order to develop accurate job specifications.

• Lead on the scheduling of all business development trips, including meeting scheduling, organizing travel arrangements, visa’s, etc.

• Liaise with clients in order to schedule candidate interviews.

• Generate monthly financial reports and ensure these documents stay up to date.

• Liaise with the finance department to ensure that all invoices are accurate and sent on time.

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Qualifications 

• Ability to communicate effectively, both orally and in writing.

• Understanding of how to prioritize and juggle multiple projects at the same time.

• Ability to work across time-zones effectively.

• Exceptional attention to detail and an ability to work efficiently under pressure.

• Highly IT literate, with an ability to generate excellent presentations.

• Self-motivated individual able to work independently.

• Willing to work overtime.

• Excellent telephone manner, with an ability to interact with individuals at a very senior level.

• Highly numerate with strong project management and problem-solving skills.

• Skilled in budget preparation and fiscal management.

• Knowledge of travel/lodging planning and scheduling.

• A desire to work hard and take on increasing levels of responsibility.

• Organization and coordination skills.

• Additional language skills preferred but not required.

Education

• Minimum of a Bachelor’s degree in Arts, Business or the equivalent.

Location

On-Site in New York, NY, United States 

Compensation

The base hourly rate for this position is in the range of $20.00-22.00. This position also is eligible for benefits and discretionary bonus. Ultimately, wages may vary based upon, but not limited to, relevant experience, time in role, business sector, and geographic location, among other criteria. Please talk with a CAA Recruiter to learn more.

Please provide complete and legible information. An incomplete application may affect your consideration for employment.

Creative Artists Agency, LLC (the “Company”) is committed to a policy of Equal Employment Opportunity and will not discriminate on the basis of race (inclusive of traits historically associated with race, including hair texture and protective hairstyles), color, religion, creed, gender or sex (including pregnancy, childbirth, breastfeeding or related medical conditions), national origin, ancestry, age, physical disability, mental disability, medical condition, genetic information, family and medical care leave status, military or veteran status, marital status, family status, sexual orientation, gender identity, gender expression, political affiliation, an employee’s or their dependent’s reproductive health decision making (e.g., the decision to use or access a particular drug, device or medical service), or any other characteristic protected by applicable law.

The Company also complies with the Americans with Disabilities Act and applicable state and local laws with regard to providing reasonable accommodation for qualified individuals with disabilities.

CAA does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by CAA to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that CAA will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity.