Position: Sponsored Programs Finance Analyst I, Sponsored Programs Finance
Location: Boston, MA
Schedule: 40 hours per week, Remote
POSITION SUMMARY:
This role provides accounting and analytical support to the Sponsored Programs Finance team. Responsible for managing a moderate sponsored projects portfolio and will be the sponsored program financial contact for department administrators, principal investigators and BMC central research administration related to monitoring, controlling, and reporting of grants and contracts. Performs, on a daily basis, analysis of accounts and communication with the BMC research community, sponsors and central BMC research administration personnel. Responsible for monitoring and communicating about the fiscal management of grants and contracts in accordance with all applicable policies/regulations.
At Boston Medical Center (BMC), our diverse staff works together for one goal — to provide exceptional and equitable care to improve the health of the people of Boston. Our bold vision to transform health care is powered by our respect for our patients and our commitment to ensure everyone who comes through our doors has a positive experience.
JOB RESPONSIBILITIES:
Grant Portfolio Management:
- The Research Finance Analyst I will be assigned a sponsored projects portfolio, for which they perform all grant related post-award functions according to the terms and conditions of the sponsor, including, but not limited to, award setup and update, budget and expense analysis, monthly invoicing, financial reporting, , and re-budgeting.
- Responsible for communicating with investigators and/or department administrators regarding post-award financial management of sponsored funds, including spending versus budget, unbilled and billed amounts, aged receivables/collection items, un-reconciled accounts, and deficits. Meets with department administrators and/or principal investigators on a regular basis to review the status of accounts.
- Performs all grant closeout functions according to the terms and conditions of the sponsor and Hospital policy, including, but not limited to, reconciliation of the grant, preparation and submission of financial reports, final invoicing, purchase order liquidations, carryover of available funds, and AR follow-up.
- As necessary, communicates with sponsors for problem resolution, outstanding receivables, budget adjustments and information gathering.
- May be responsible for one or more ongoing general department responsibilities as assigned by the Manager, Research Finance. These tasks include, shared email inbox management, accounts receivable management, vendor invoices/uploads, processing journal entries, purchase order management, LOC draw prep, batch invoicing, grant ending notifications, and manage submonitoring and payment of subinvoices for the institution.
- The Research Finance Analyst I performs analysis and support for ad hoc projects as needed from management.
- Assists in supporting internal and external sponsor audits, pulling together supporting documentation and liaising with department staff to meet audit needs.
Reporting and Analysis:
- Prepare periodic financial reports for internal stakeholders and external sponsors.
- Conduct variance analyses, identifying and addressing discrepancies. The Sponsored Programs Finance Analyst I performs analysis and support for ad hoc projects as needed from management.
Compliance and Oversight:
- Ensure compliance with federal, state, and sponsor-specific regulations, such as Uniform Guidance (2 CFR 200).
- Assists team in supporting internal and external sponsor audits, pulling together supporting documentation and liaising with department staff to meet audit needs.
Support and Collaboration:
- Provide guidance to principal investigators (PIs) on financial matters, including budget modifications and financial projections.
- Liaise with the Office of Sponsored Programs, Finance, and external sponsors.
- As necessary communicates with sponsors for problem resolution, outstanding receivables, budget adjustment and information gathering.
- Will be responsible for ongoing general department responsibilities such as, managing sub monitoring and payment of sub invoices for the institution, team inboxes management, accounts receivable management, vendor invoices/uploads, processing journal entries, purchase order management, LOC draw prep, and FFR and grant ending notifications.
Process Improvement:
- Identify opportunities to enhance financial management and reporting processes.
- Responsible for up to staying date on Hospital policies and Federal and Non-Federal regulations, including OMB 2 CFR 200 (Uniform Guidance), 45 CFR Appendix IX to Part 75, PHS grants policy statement, and other grantors awarding of grants or contracts to Boston Medical Center.
- Responsible for coordinating with investigators and/or department administrators regarding post-award financial management of sponsored funds, including spending versus budget, unbilled and billed amounts, aged receivables/collection items, un-reconciled accounts, and deficits.
The above statements in this job description are intended to depict the general nature and level of work assigned to the employee(s) in this job. The above is not intended to represent an exhaustive list of accountable duties and responsibilities required
JOB REQUIREMENTS
EDUCATION:
High School degree or GED required.
BS/BA, preferably in Accounting, Finance, or Business, preferred.
EXPERIENCE:
High School/ GED: Requires minimum of 5 years of experience in grant management.
BS/BA: Requires 1-3 years of relevant work experience, preferably in an Accounting or Financial role.
KNOWLEDGE & SKILLS:
Requires strong computer skills, including a comprehensive knowledge of Microsoft Office, particularly Excel
Individual should have strong interpersonal skills with a high degree of analytical ability and capable of communicating effectively, both verbally and written
The ideal candidate will possess strong deductive reasoning skills and the ability to work both independently and as part of a team are required
Excellent customer service.
Skilled at problem solving and conflict resolution.
Strong oral and written communication skills.
Demonstrated ability to work in a fast paced environment with strict deadlines, manage multiple priorities, and to delegate where appropriate.
JOB BENEFITS:
- Competitive pay
- Education reimbursement and tuition remission programs
- Highly subsidized medical, dental, and vision insurance options
- Career Advancement/Professional Development: Access a wealth of ongoing training and development opportunities that will not only enhance your skills but also expand your knowledge base.
Boston Medical Center is an Equal Opportunity/Affirmative Action Employer. If you need accommodation for any part of the application process because of a medical condition or disability, please send an e-mail to [email protected] or call 617-638-8582 to let us know the nature of your request.
Compensation Range:
$62,500.00- $91,000.00This range offers an estimate based on the minimum job qualifications. However, our approach to determining base pay is comprehensive, and a broad range of factors is considered when making an offer. This includes education, experience, skills, and certifications/licensures as they directly relate to position requirements; as well as business/organizational needs, internal equity, and market-competitiveness. In addition, BMCHS offers generous total compensation that includes, but is not limited to, benefits (medical, dental, vision, pharmacy), discretionary annual bonuses and merit increases, Flexible Spending Accounts, 403(b) savings matches, paid time off, career advancement opportunities, and resources to support employee and family well-being.
NOTE: This range is based on Boston-area data, and is subject to modification based on geographic location.
Equal Opportunity Employer/Disabled/Veterans
According to the FTC, there has been a rise in employment offer scams. Our current job openings are listed on our website and applications are received only through our website. We do not ask or require downloads of any applications, or “apps” job offers are not extended over text messages or social media platforms. We do not ask individuals to purchase equipment for or prior to employment.
Skills Required
- High School diploma or GED
- BS/BA in Accounting, Finance, or Business
- Minimum 5 years grant management experience (with HS/GED)
- 1-3 years relevant accounting or financial experience (with BS/BA)
- Strong computer skills, comprehensive knowledge of Microsoft Office, particularly Excel
- Knowledge of federal and sponsor regulations (e.g., Uniform Guidance 2 CFR 200) and grant post-award compliance
- Experience with grant closeouts, invoicing, accounts receivable, and financial reporting
- Strong interpersonal, written and verbal communication skills
- Analytical ability, problem solving, and conflict resolution skills
- Ability to work independently and as part of a team; manage multiple priorities and meet strict deadlines
Boston Medical Center (BMC) Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Boston Medical Center (BMC) and has not been reviewed or approved by Boston Medical Center (BMC).
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Pay Growth & Progression — Recent union agreements delivered significant raises for nurses and many non‑RN groups, lifting pay levels in those cohorts. Feedback suggests these structured increases improved satisfaction for roles covered by the contracts.
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Affordable Benefits — An option for a no‑premium medical plan, strong pharmacy discounts, and low‑cost same‑day care position healthcare as cost‑effective. Additional programs like diabetes support and coaching further reduce out‑of‑pocket burden.
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Leave & Time Off Breadth — Full‑time staff receive a large PTO bank that grows over time and extended parental leave for birth or adoption. Colleagues also have access to emergency child and elder care supports and childcare discounts.
Boston Medical Center (BMC) Insights
What We Do
Boston Medical Center, located in Boston’s historic South End, is a private, not-for-profit, 567-bed, academic medical center and the primary teaching affiliate for Boston University School of Medicine. Recognized for its high-quality, nationally ranked and comprehensive medical care for the entire family, patients have access to the most current treatment and advancements at BMC. BMC physicians lead the way in pioneering new therapies that impact the care of patients locally and worldwide. In 2013, BMC made the decision to invest in a four-year campus redesign that includes additions to buildings, upgrades to existing structures, and an expansion of the Emergency Department. Once completed, the redesign will provide clinical workspaces with state-of-the-art facilities and equipment to solve BMC's most pressing care delivery needs. Already complete, the hospital’s Shapiro Center is Boston’s newest outpatient care facility and features a quarter-million square feet of clinic space, key support services, one of the region’s most technologically advanced pharmacies, and a bright, spacious café. Housed in a facility that provides world-class, patient-centered care at every visit, BMC doctors are among the best in their field. Many are recognized annually as “Top Doctors” in their medical and surgical specialties by publications such as U.S. News & World Report and Boston magazine. Boston Medical Center is also the largest safety net hospital in New England and extends into the community as a founding partner of Boston HealthNet, a network of 15 community health centers throughout Boston serving more than a quarter million people annually. No matter whom you meet at BMC, all are committed to providing every patient and family member with the highest quality of care, respect, warmth and compassion.
