Specialty Marketing Administrative Assistant- Philadelphia, PA.

Are you a proactive and ambitious team member with a passion for problem solving? If so, this Administrative Assistant position could be of interest.

As an Administrative Assistant to the Specialty Care Business Unit VP of Marketing and the marketing leadership team (MLT), you will work proactively with the MLT - supporting this group as a collective and at individual LT member level.

This role will provide YOU the opportunity to lead key activities to progress YOUR career. Responsibilities include:

• Provide support and assist with coordination and management of day-to-day business operations.

• Efficiently handle calendar management and schedule meetings. Capability to assist with meeting set-up details and technology (Teams, A/V, connectivity, projection, technical assistance)
• Organize and support large-scale business unit team meetings and resources
• Monitor internal and external correspondence ensuring appropriate reply or prompt delegation and tracking of actions in an independent manner
• Escalate necessary queries as appropriate
• Make travel and accommodation arrangements, adhering to policies and guidelines, and execute timely and accurate expense reporting for VP and MLT
• Accomplish organizational goals by accepting ownership for projects and tasks while exploring opportunities to add value
• Work together with and contribute to Operations functions/meetings and team initiatives
• Live and bring alive the GSK culture: ambitious for patients, accountable for impact and do the right thing

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Why you?

Basic Qualifications:

We are looking for professionals with these required skills to achieve our goals:

• Associate degree or 2 to 4 years of direct working experience within an administrative capacity

• 2-4 years of calendar management

• Proficiency in MS Office Suite (MS Outlook, Word, Excel, PowerPoint, OneNote, Teams) and the capacity to learn new software in a timely manner.

• Experience in anticipating and using independent judgement to perform tasks and logistical support up to and including presentations: team building activities, reports, record-keeping, correspondence, staff meetings, offsite events, coordinating technology and event space (i.e., booking conference rooms, ensuring the event/meeting space has video/audio capabilities, can accommodate audience size, etc.), lodging, travel arrangements, catering, etc.

Preferred Qualifications:

If you have the following characteristics, it would be a plus:

• Team player with the ability to collaborate across teams and gain confidence and cooperation of peers
• Show a high degree of accountability and integrity when dealing with confidential matters
• Demonstrate flexibility to adjust to the ever-changing needs of the position, working with people at all levels, internal and external, with adaptability to working styles
• Excellent organizational skills with high attention to detail
• Ability to be proactive and anticipate needs
• Ability to work autonomously within a team environment

Please visit  GSK US Benefits Summary to learn more about the comprehensive benefits program GSK offers US employees.

Why GSK?

Uniting science, technology and talent to get ahead of disease together.

GSK is a global biopharma company with a special purpose – to unite science, technology and talent to get ahead of disease together – so we can positively impact the health of billions of people and deliver stronger, more sustainable shareholder returns – as an organisation where people can thrive. We prevent and treat disease with vaccines, specialty and general medicines. We focus on the science of the immune system and the use of new platform and data technologies, investing in four core therapeutic areas (infectious diseases, HIV, respiratory/ immunology and oncology).

Our success absolutely depends on our people. While getting ahead of disease together is about our ambition for patients and shareholders, it’s also about making GSK a place where people can thrive. We want GSK to be a place where people feel inspired, encouraged and challenged to be the best they can be. A place where they can be themselves – feeling welcome, valued, and included. Where they can keep growing and look after their wellbeing. So, if you share our ambition, join us at this exciting moment in our journey to get Ahead Together.

If you require an accommodation or other assistance to apply for a job at GSK, please contact the GSK Service Centre at 1-877-694-7547 (US Toll Free) or +1 801 567 5155 (outside US).

GSK is an Equal Opportunity Employer and, in the US, we adhere to Affirmative Action principles. This ensures that all qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity/expression, age, disability, genetic information, military service, covered/protected veteran status or any other federal, state or local protected class.

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Please note that if you are a US Licensed Healthcare Professional or Healthcare Professional as defined by the laws of the state issuing your license, GSK may be required to capture and report expenses GSK incurs, on your behalf, in the event you are afforded an interview for employment. This capture of applicable transfers of value is necessary to ensure GSK’s compliance to all federal and state US Transparency requirements. For more information, please visit the Centers for Medicare and Medicaid Services (CMS) website at https://openpaymentsdata.cms.gov/