Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world.
Dexis embraces diversity, equity, and inclusion and strives to build and maintain a safe environment where we celebrate diverse backgrounds, treat everyone with respect, and value the unique lived experiences each person brings based on their race, ethnicity, sexual orientation, gender identity, religion, disability, military or veteran status, national origin, age, marital status or family status and related conditions.
At Dexis, you will experience a corporate culture of inclusiveness, fairness, and trust. You will be given the means and mentorship needed to succeed, and your creativity will be rewarded.
Contexte
L’USAID Bénin a mandaté DEXIS pour mettre en œuvre le programme Northern Economic Livelihoods for Youth (NELY) dans les quatre départements du Nord-Bénin. NELY est un programme de cinq ans qui vise à améliorer les opportunités économiques pour les populations vulnérables du nord du Bénin, en particulier les jeunes, les femmes, et les groupes marginalisés. Le programme se concentre sur les moyens de subsistance économique, la cohésion sociale et l'engagement public-privé pour renforcer la résilience économique des jeunes et des femmes dans les zones les plus affectées par l’insécurité.
DEXIS recherche quatre (04) Coordonnateurs(trices) Départementaux qui seront basés à Parakou, Kandi, Djougou et Natitingou.
À propos du poste
Le/la Spécialiste Achats et Logistique a la mission d'assurer la bonne exécution des activités d’achats et de logistique en conformité avec les termes de références approuvés. A ce titre, il/elle coordonnera étroitement avec le département des programmes et subventions ainsi que les autres départements de support opérationnel et interviendra dans les questions liées aux achats et à la logistique pour assurer une mise en œuvre efficace des activités de subventions. Il/Elle travaillera étroitement avec les membres des départements cités ci-dessus, les subventionnés, les fournisseurs, ainsi que l’équipe des achats & logistique du projet et du siège de Dexis.
Il s’agit de postes nationaux à temps plein basés à Parakou, Cotonou, ou Natitingou au Bénin.
Responsabilités Principales
- Gérer le processus d'approvisionnement pour l'achat et la livraison de biens et de services pour les activités du programme, y compris déterminer les exigences d'approvisionnement, identifier et recommander la méthode d'approvisionnement la plus appropriée, inspecter les biens et services, vérifier la livraison et surveiller l'utilisation et l'élimination des biens.
- Assurer un mentorat à tout le personnel administratif opérationnel en matière d’approvisionnement et de logistique.
- Gérer les besoins logistiques du programme, y compris la gestion des relations avec les fournisseurs.
- Établir et maintenir un registre d’inventaire, y compris l'attribution et la maintenance des équipements, ainsi que la disposition des actifs conformément aux réglementations de Dexis et USAID.
- Assurer que tous les achats respectent strictement les règles et réglementations de Dexis et de l'USAID, et travaillez avec les fournisseurs pour assurer le contrôle de la qualité.
- Travailler en étroite collaboration avec les bénéficiaires pour les achats d’activités et voyager régulièrement dans les bureaux des bénéficiaires.
- Assurer l’achèvement des vérifications des parties exclues.
- Négocier et superviser la préparation des bons de commande, des sous-contrats et des accords de consultation ; et finaliser les documents d’approvisionnement pour signature par le chef du parti (COP) ou son représentant ou, le cas échéant, le siège social.
- Diriger la coordination logistique pour toutes les activités liées à l’approvisionnement et à la livraison des biens et services.
- Faire preuve de créativité en matière de résolution de problèmes en répondant et en résolvant les besoins émergents du projet.
- Coordonner avec les bénéficiaires et le personnel interne le démarrage et la clôture des activités nécessitant un soutien logistique.
- Autres tâches assignées par le/la Directeur des Opérations
Qualifications
- Licence ou diplôme universitaire équivalent dans un domaine pertinent.
- Au moins 5 ans d'expérience pertinente en gestion de l’approvisionnement et de la logistique pour un programme financé par USAID ou un autre donateur.
- Compréhension démontrée des réglementations en matière de l’approvisionnement de USAID.
- Capacité à assurer le respect des politiques, procédures et réglementations de USAID et de Dexis.
- Capacité à prioriser et à gérer une charge de travail élevée dans un environnement de travail au rythme rapide.
- Excellentes compétences en communication et relation interpersonelles.
- Maîtrise de l'anglais et du français écrits et oraux.
- Maîtrise de MS Word, Excel et d'autres applications informatiques de base.
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About the Position
The Logistics and Procurement Officer is responsible for ensuring the proper execution of procurement and logistics activities in accordance with the approved terms of reference. He/she will coordinate closely with the Programs and Grants Department and other operational support departments and will intervene in matters related to procurement and logistics to ensure effective implementation of grant activities. He/she will work closely with members of the departments listed above, grantees, suppliers, as well as the Procurement & Logistics team of the project and Dexis headquarters.
These are full-time national positions based in Parakou, Cotonou, or Natitingou in Benin.
Main Responsibilities
- Manage the procurement process for the purchase and delivery of goods and services for program activities, including determining procurement requirements, identifying and recommending the most appropriate procurement method, inspecting goods and services, verifying delivery, and monitoring use and disposal of goods.
- Provide mentorship to all operational administrative staff in procurement and logistics.
- Manage the logistical needs of the program, including managing vendor relationships.
- Establish and maintain an inventory record, including equipment allocation and maintenance, and asset disposition in accordance with Dexis and USAID regulations.
- Ensure all purchases strictly adhere to Dexis and USAID rules and regulations, and work with vendors to ensure quality control.
- Work closely with grantees on activity purchases and travel regularly to grantees' offices.
- Ensure completion of excluded party checks.
- Negotiate and oversee the preparation of purchase orders, subcontracts and consulting agreements; and finalize procurement documents for signature by the Chief of Party (COP) or his/her designee or, where applicable, the Home Office.
- Coordinate logistics for all activities related to the procurement and delivery of goods and services.
- Demonstrate creative problem solving by responding to and resolving emerging project needs.
- Coordinate with beneficiaries and internal staff the start-up and closure of activities requiring logistical support.
- Other tasks assigned by the Finance & Operations Director
Qualifications
- Bachelor's degree or equivalent university degree in a relevant field.
- At least 5 years of relevant experience in procurement and logistics management for a USAID or other donor funded program.
- Demonstrated understanding of USAID procurement regulations.
- Ability to ensure compliance with USAID and Dexis policies, procedures and regulations.
- Ability to prioritize and manage a high workload in a fast-paced work environment.
- Excellent communication and interpersonal skills.
- Fluency in written and oral English and French.
- Proficiency in MS Word, Excel and other basic computer applications.
This position will be hired locally and host country nationals are encouraged to apply. Dexis is committed to offering a fair and competitive compensation package. Salaries will be developed based on market research, a Local Compensation Plan (LCP) if available, an approved budget for the position, and the candidate’s relevant experience and qualifications. Employee benefits will be aligned to what is legal and customary in country and approved by our client.
Dexis is on a mission to help solve today’s most pressing global political, social, and economic challenges and create a world where all people are safe and prosperous. As a Dexis employee, you will be challenged, empowered, and mentored. Our motto is “find a way or make a way” — that’s how Dexis goes “all in.” How will you?
If you are passionate about this opportunity, apply now!
Only those applicants who meet the above criteria will be contacted for interview.
Dexis is an Equal Opportunity Employer, and does not discriminate on the basis of race, color, sex, national origin, religion, pregnancy, disability, age, genetic information, military service, veteran status, ethnicity, citizenship, sexual orientation, gender identity, marital status, childbirth and related medical conditions, including lactation, or any other protected class under applicable law.
As part of a competitive benefits package for eligible employees, Dexis provides healthcare insurance in addition to other staff welfare benefits and perks.
If you are hired for a position that is paid from the Dexis home office, you will be required to submit proof that you have received the COVID-19 vaccine unless you qualify for a legally recognized medical or religious exception to the vaccine requirement. This does not apply to AL, AZ, FL, KS, MT, NH, ND, or TX residents.
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What We Do
Dexis is a professional services firm that solves the most pressing social challenges in complex environments, paving the way for a more secure and prosperous world. We advance the mission of leading global engagement agencies, including USAID, the U.S. Department of State, the U.S. Department of Defense, and the U.S. Department of Health & Human Services. We specialize in stabilization and conflict mitigation, security sector assistance, rule of law, anti-corruption, and inclusive economic growth. Our staff of over 500 full-time employees maintain an active presence across 80 countries. Our ISO 9001-certified quality management system (QMS) makes us a reliable partner with our clients. Established in 2001, Dexis has grown at double-digit rates for over a decade and is now a solidly middle-market company, a feat demonstrated by 2.5% of small government services firms. Dexis’ agile, digital-forward workforce and robust business platforms ensure adaptive management is built into everything we do. As a minority-owned company, we are committed to diversity and inclusion as the foundation of our corporate culture. Women make up seventy percent of staff and half of our executive leadership team. Forty percent of our staff and leadership team are from minority or historically under-represented communities. We are an active member of the communities where we work and provide matching donations to employee-driven social causes. Our employees have top ranked Dexis in Glassdoor as a company with the best growth prospects among its peers.
