Element employees make a difference in the lives of others every day. We are re-defining the fleet management industry to be people first, then business – delivering on our promise of a superior client experience. This takes hard work and innovation, and we need more like-minded people on our team.
About the Role
We’re looking for an attentive professional to join our team as a Specialist, Vehicle Order Entry. In this role, you will play a critical role in ensuring accuracy, efficiency, and compliance in the vehicle ordering process. Acting as a subject matter expert, this role provides administrative and order-entry support to fleets, ensuring seamless “wing-to-wing” processing from order entry through delivery. The Specialist ensures 100% order accuracy, collaborates with stakeholders to resolve issues, and drives process consistency to improve client satisfaction and operational scalability.
What You’ll Do
- Place vehicle orders in the Element system with accuracy and efficiency. Review and process bulk order spreadsheets, ensuring compliance with order requirements. Accurately place import orders through manufacturer systems. Review all orders for required content, notes, and exceptions.
- Act as a liaison to ensure delivery of an effective “vehicle acquisition administration” process. Follow up with internal stakeholders on incomplete or erroneous orders. Provide daily support to internal teams to ensure smooth order processing.
- Ensures 100% accuracy of order entry in line with SOPs and audit processes. Monitor for errors, omissions, and exceptions, ensuring corrective action is taken quickly. Maintain compliance with manufacturer systems and requirements.
- Improve responsiveness and scalability by standardizing processes and eliminating non-value add exceptions. Communicate proactively with stakeholders to ensure alignment and timely updates. Contribute to ongoing improvements in reporting, tracking, and efficiency.
Basic Qualifications
- 1-2 years of relevant business experience, with prior experience in data entry or order entry
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Strong attention to detail with proven ability to maintain accuracy under pressure
- Excellent written and verbal communication skills
- Ability to prioritize, organize, and complete multiple tasks efficiently
- Strong problem-solving skills with the ability to resolve issues proactively
- Demonstrated ability to learn and navigate manufacturer ordering systems
Preferred Qualifications
- Education: College/University degree preferred
- Automotive/Fleet industry experience preferred
Location: Hopkins, MN
The hiring base salary range for this position is $46,800 to $64,400 annually. Actual compensation within this range will be dependent upon the individual’s knowledge, skills, experience, equity with other team members, and alignment with market data. Please note that the disclosed salary range is solely for candidates hired to perform work within this geographic location. Candidates hired to work in other locations will be subject to the pay range associated with that location.
What’s in it for You
• A culture of innovation, empowerment, decision-making, and accountability
• Comprehensive health and welfare benefits that serve the needs of you and your family and foster a culture of wellness
• Additional benefits and amenities, including paid time-off programs (vacation, sick leave, and holidays)
Applicants will be required to undergo a background check only if and after a conditional offer of employment has been extended.
Element Fleet Management and its wholly owned subsidiaries are an equal opportunity employer committed to diversity, equity, inclusion, and belonging. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, genetic information, sex, gender identity, sexual orientation, age, marital status, family status, ancestry, national origin, citizenship, physical or mental disability, veteran status, military obligations or any other characteristic protected by federal, state and local laws. Disability-related accommodations during the application and interview process are available upon request. Should you require an accommodation with our hiring process please send an email to [email protected] or call (800) 665-9744.
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Top Skills
What We Do
Element Fleet Management (TSX: EFN) is the leading global fleet management company, providing world-class management services and financing for commercial vehicle and equipment fleets. Our suite of fleet management services span the total fleet lifecycle, from acquisition and financing to program management and remarketing – helping customers optimize performance and improve productivity.
