Specialist - Scholarships

Position Summary
Is responsible for reviewing and awarding scholarships, waivers, and exemptions per federal & state guidelines. Prepares and organizes scholarship roster for committee decisions. Schedules Scholarship Committee meetings. Reviews student accounts for renewed eligibility per term. Works with other staff, faculty, students, parents, and the community. Assists with FAFSA completion and attends high school recruiting events as scheduled. Will provide support to the Director of Financial Aid and plays an integral part of fulfilling the mission of the institution, by preparing students for success in life.
Position Responsibilities
 

• The Scholarship Coordinator is responsible for managing the institution’s comprehensive scholarship program and communicating essential information related to the full financial aid process. This role requires strong knowledge of federal, state, and institutional aid programs and regular collaboration across campus.
• This position requires extensive daily interaction with students, parents, high school counselors, administrators, external partners, and Kilgore College faculty and staff, and therefore demands exceptional communication and customer-service skills while providing comprehensive counseling—whether in person, by phone, or via email— regarding financial aid eligibility, application procedures, program options, need analysis, and the cost of attendance.
• Maintain a thorough understanding of all financial aid processes and award all institutional scholarships, state exemptions, waivers, and outside agency scholarships for eligible students.
• Prepare and manage scholarship award packages in compliance with state, institutional, departmental, and federal guidelines, ensuring accurate documentation and regulatory adherence. This includes overseeing the Regent Scholarship software, creating and configuring new academic years, and submitting support tickets to Regent Technical Staff to resolve system issues or discrepancies.
• Ensure the new scholarship application within the Regent system is fully created, tested, and operational by January 1st each year, enabling timely communication to students and notification to high school counselors.
• Participate in college recruitment and outreach efforts, including high school FAFSA events and other Kilgore College–sponsored programs.
• Prepare and submit weekly reports and monthly scholarship reconciliations to the Director, ensuring accuracy and timeliness. This includes annual audits and special audit cycles, providing documentation, reports, and information as required.
• Collaborate closely with the Kilgore College Foundation and the Scholarship Committee, gathering required information, scheduling meetings, and updating scholarship fund amounts in Power FAIDS and Regent based on Foundation data.
• Collaborate and meet regularly with the Kilgore College Foundation to ensure scholarship funds are properly allocated and awarded to the fullest extent possible, maximizing 100% utilization of available funding.
• Oversee the administration and distribution of athletic scholarship awards in compliance with institutional policies and current governing regulations, including updated rulings related to full-ride athletic scholarships. Collaborate regularly with athletic coaches and departmental staff to review scholarship allocations, verify student-athlete eligibility, and ensure equitable and strategic awarding practices that maximize the utilization of available scholarship funding.
• Validate, compile, and maintain up-to-date lists used to determine eligibility for Institutional Competitive Waivers.
• Work daily in the Regent Scholarship software, updating student records, correcting data, packaging awards, and maintaining scholarship applications and Thank You Letters within Regent and PF.
• Perform additional duties as assigned, including supporting office operations during peak processing periods, registration, and special events.

Other Responsibilities
 

1. Attend & maintain profession conduct while attending staff meetings and college sponsored events.
2. Attend necessary training and development to remain current in the field, as required.
3. Act as liaison for the financial aid office, with excellent public relation skills in answering daily questions.
4. Will need to work some evenings or weekends during Registration and some Saturdays during the summer for KC Star Days.

Minimum Position Requirements
 

1. Associate degree. Extensive related work experience will be considered in lieu of formal education.
2. Excellent customer service and computer skills required.
3. Must have excellent written and verbal communication skills.
4. Must be able to handle high level of stress.

Supervisory Responsibilities
0 Full-Time Direct Reports 0 Part-Time Direct Reports
Benefits and Perks
 

• 36-hour work week for a healthy work life balance as well generous paid leave time.
• Health, life, and income protection insurance are provided.
• An excellent retirement program through the Teacher Retirement System.
• Full Time employees have free use of the college’s recreational/fitness facilities.
• Full Time employees are eligible for the Public Student Loan Forgiveness (PLSF) after 10 years of service.
• Tuition scholarships are for the employee and dependents. 
• Compensation for this 12-month position is $38,208 annually, as determined by Kilgore College's established pay grade structure and policy. This is salary is considered non-negotiable. 

Disclaimer
 

The above description is an overview of the job. It is not intended to be an all-inclusive list of duties and responsibilities of the job, nor is it intended to be an all-inclusive list of the skills and abilities required to do the job. Duties and responsibilities may change with business needs. Kilgore College reserves the right to add, change, amend, or delete portions of this job description at any time, with or without notice. Employees may be required to perform other duties as requested, directed, or assigned. In addition, reasonable accommodations may be made by Kilgore College at its discretion to enable individuals with disabilities to perform the essential functions.

Kilgore College does not participate in the federal Social Security program.