Specialist, Payroll and Taxation

Benefits of Being a Lindenwood Employee:

• Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
• Tuition discounts for doctoral programs (employee only).
• Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
• Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
• Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.   
• Professional development opportunities through the Lindenwood Learning Academy.

Job Title:  Specialist, Payroll and Taxation

Division:  Human Resources

Evaluation Group:  Staff

FLSA Status:  Exempt

Reports To:  Director, Payroll

Positions Supervised:  N/A

The payroll and taxation specialist is responsible for processing assigned payrolls accurately and within deadline; tracking faculty, staff and student employees’ attendance entries in the university’s time and attendance system; and reconciling monthly, quarterly and annual tax reporting.
 

The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.

Job Responsibilities and Execution

• Ensures that all computing of wages, withholdings and deductions for non-exempt employees is completed accurately and in a timely manner
• Monitors payroll adjustments for all promotions, transfers, terminations and newly hired employees
• Processes manual checks as needed for terminations and discrepancies
• Reconciles monthly, quarterly and annual tax reporting to ensure accuracy
• Processes yearly tax forms
• Assists faculty, staff and student employees with making tax status and direct deposit changes in the payroll system
• Answers questions and assists in resolving employees’ payroll-related issues
• Maintains metrics for overtime and timecard audits
• Ensures that all timecards are completed, approved and submitted for payroll processing
• Ensures compliance with all local, state and federal tax regulations
• Reviews and processes all payroll tax adjustments
• Maintains payroll-related files and records
• Conducts various payroll audits as needed
• Assists approvers with time corrections, time-off entry and any questions related to the timekeeping system
• Assists with the investigation of problems reported by taxing agencies

Service Excellence

• Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
• Models, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamwork

Communication, Teamwork and Collaboration

• Assists employees and managers with questions about payroll policies and pay discrepancies
• Provides time tracking training to all student employee supervisors

Job may require other duties as assigned.

Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.

• Bachelor’s degree
• Minimum of five years’ payroll experience preferred

Knowledge, Skills and Abilities – May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.

• Demonstrated ability to work effectively with individuals from diverse communities and cultures
• Excellent written and verbal communication skills
• Ability to establish and maintain effective relationships with faculty, staff and colleagues
• Excellent organizational and prioritization skills
• Ability to work on multiple tasks simultaneously
• Strong professional integrity and ability to maintain strict confidentiality
• Ability to use good judgment, think critically and adapt to new technology and processes
• Ability to use general office hardware and computer software applications, including Workday and CAMS

Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions. Please click here to view Lindenwood University’s flexible work designation descriptions.  

• General office setting
• Standard Flex

Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

• Ability to work effectively at a computer for up to eight hours daily
• Ability to sit for extended periods of time
• Regular attendance is a necessary and essential function

Equal Opportunity Employer

Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees.  Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.