The Role
Audit and process vacation ownership real estate contracts and closing documents from intake through closing and recordation. Verify accuracy and compliance of contracts, trust and corporate documents, prepare closing disbursements and reports, respond to inquiries, maintain records, and support office operations while following company policies and ensuring confidentiality and quality standards.
Summary Generated by Built In
FA1184 - Specialist NOA Audit & OriginationAre you a driven, hands-on individual looking for a new career where you can work independently and manage your own workload? Then this is the position for you. We are seeking detail-oriented individuals to join our Audit and Closing department. This department is responsible for ensuring the accuracy and compliance of contracts, closing and loan documents prior to recordation. The position is perfect for a goal-oriented self-starter who believes procedures are made to be followed. We are a fast-paced environment, so this job is perfect for someone who likes to stay busy and enjoys a daily challenge. Experience with reviewing real estate contract, closing or loan documents is preferred, but not required.
Perform all tasks related to advanced real estate closing of vacation ownership involving deeded property, right to use, and financed sales. Ensure an efficient flow of the processing of contracts, entity and other typical contracts and loans from the time the initial contract package is received through review, closing document preparation, closing, loan origination and final recordation.Ensure that signed contract paperwork is accurate and contains all necessary
information and documentation. Determine the validity of contract and closing documents in accordance with established guidelines. Conduct reviews of documents such as Trust Agreements and corporate documents to determine the individual authorities, provisions, and requirements outlined to purchase and/or encumber real estate. Perform general office duties (e.g., filing, sending emails, typing, faxing, and copying). Follow all company safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager. Follow all company policies and procedures; maintain confidentiality of proprietary information;
protect company assets. Anticipate and address owners’ service needs.Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards; identify, recommend, develop, and implement new ways to increase organizational efficiency, productivity, quality, safety, and/or cost-savings. Enter and locate work-related information using computers. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested. CRITICAL TASKS
Closing Documentation Review documents such as Trust Agreements and corporate documents to determine the individual authorities, provisions, and requirements outlined to purchase and/or encumber real estate. Review and audit executed real estate documentation (inclusive of cash and financed) for correctness and acceptability prior to closing.
Verify the accuracy of all new owner information.
Working with Others
English Language Proficiency Communication: Writing, Listening, Applied Reading Organization
Supervisory Experience No supervisory experience is required
Perform all tasks related to advanced real estate closing of vacation ownership involving deeded property, right to use, and financed sales. Ensure an efficient flow of the processing of contracts, entity and other typical contracts and loans from the time the initial contract package is received through review, closing document preparation, closing, loan origination and final recordation.Ensure that signed contract paperwork is accurate and contains all necessary
information and documentation. Determine the validity of contract and closing documents in accordance with established guidelines. Conduct reviews of documents such as Trust Agreements and corporate documents to determine the individual authorities, provisions, and requirements outlined to purchase and/or encumber real estate. Perform general office duties (e.g., filing, sending emails, typing, faxing, and copying). Follow all company safety and security policies and procedures; report accidents, injuries, and unsafe work conditions to manager. Follow all company policies and procedures; maintain confidentiality of proprietary information;
protect company assets. Anticipate and address owners’ service needs.Develop and maintain positive working relationships with others; support team to reach common goals; listen and respond appropriately to the concerns of other employees. Ensure adherence to quality expectations and standards; identify, recommend, develop, and implement new ways to increase organizational efficiency, productivity, quality, safety, and/or cost-savings. Enter and locate work-related information using computers. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested. CRITICAL TASKS
Closing Documentation Review documents such as Trust Agreements and corporate documents to determine the individual authorities, provisions, and requirements outlined to purchase and/or encumber real estate. Review and audit executed real estate documentation (inclusive of cash and financed) for correctness and acceptability prior to closing.
Verify the accuracy of all new owner information.
- Respond to internal and external requests for information regarding closing disbursement, issuance of checks, preparation of affidavits to Escrow Agent to release funds, and preparing and distributing reports to appropriate parties.
- Determine validity of contract and closing documents in accordance with established guidelines.
- Transmit information or documents using mail, scanner, or facsimile machine.
- Operate standard office equipment other than computers such as telephone, typewriter, scanner, fax, photocopier, calculator, and electronic peripherals.
- Keep office equipment in working order and contact service representatives to correct problems with office equipment, including following-up so that problem is corrected.
- Maintain office areas (e.g., cubicles, storerooms, conference rooms, etc.), including calling housekeeping and maintenance when needed.
- Use computer systems and software packages to input, access, modify, store, or output information
- Enter and retrieve data from computer systems using a keyboard, mouse or trackball.
- Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software.
- Communication
- Monitor and respond to inbound customer, client, and communications via email, voicemail, etc in a timely manner. Speak to customers and co-workers using clear, appropriate and professional language.
- Prepare and review written documents (e.g., daily logs, business letters, memoranda, reports), including proofreading
- and editing written information to maintain accuracy and completeness.
- Talk with and listen to other employees to effectively exchange information.
Working with Others
- Support all co-workers and treat them with dignity and respect.
- Handle sensitive issues with employees and/or guests with tact, respect, diplomacy, and confidentiality.
- Partner with and assist others to promote an environment of teamwork and achieve common goals.
- Physical Tasks
- Enter and locate work-related information using computers.
- Read and visually verify information in a variety of formats (e.g., small print).
- Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance.
- Policies and Procedures
- Maintain confidentiality of proprietary materials and information.
- Protect the privacy and security of customers and coworkers.
- Follow company and department policies and procedures.
- Perform other reasonable job duties as requested.
- Personal Attributes
- Integrity
- Dependability
- Positive Demeanor
- Presentation
- Initiative
- Stress Tolerance
- Adaptability/Flexibility
- Interpersonal Skills
- Teamwork
- Customer Service Orientation
- Diversity Relations
- Communications
English Language Proficiency Communication: Writing, Listening, Applied Reading Organization
- Detail Orientation
- Multi-Tasking
- Time Management
- Planning and Organizing
- Analytical Skills
- Computer Skills
- Learning
Supervisory Experience No supervisory experience is required
Marriott Vacations Worldwide is an equal opportunity employer committed to hiring a diverse workforce and sustaining an inclusive culture.
Skills Required
- Use Microsoft Office (word processing, spreadsheets, presentations)
- Enter, retrieve, and manage data in computer systems
- English language proficiency (writing, listening, applied reading)
- Maintain confidentiality and protect customer/coworker privacy
- Experience reviewing real estate contracts, closing, or loan documents
- High school diploma or G.E.D. equivalent
- One year related work experience
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The Company
What We Do
Marriott Vacations Worldwide encompasses a diverse portfolio of businesses — and a distinctive family of brands. Innovation. Integrity. Excellence. This is our story. And while the company spans brands and businesses, decades and continents, our shared inspiration continues to drive us forward: delivering unforgettable experiences that make vacation dreams come true. Grounded in our culture of caring and collaboration, we empower people to live their most fulfilling lives. We believe that how we do business is as important as the business we do. We put our customers at the center of every decision we make. And we hold ourselves to the highest standards of integrity and excellence, all while having fun and winning together as one team. Marriott Vacations Worldwide offers part-time and full-time careers at more than 100 resorts worldwide. Whether sharing warm, welcoming smiles, information about local fun spots or authentic cultural traditions, each of our associates leverages their passion for vacations to create fulfilling careers -- and lives. We foster environments where associates are given opportunities to grow and reach their full potential. Our first focus is to care for our associates so they can care for our customers. #TheMVWay #TeamMVW
