The Finance Specialist II performs payment-processing and related accounting duties of a clerical and administrative nature. This role supports the accurate, timely, and compliant processing of vendor payments, employee reimbursements, remittances, and other disbursements; maintains financial records; prepares and records journal entries; reconciles payment activity; and provides reporting and administrative support to the Finance function.
What You Will DoProcess and record vendor invoices, payment requests, employee reimbursements, remittances, and other payment-related transactions in accordance with company policies and approval requirements.
Review payment documentation for completeness, accuracy, appropriate authorization, coding, and supporting evidence before processing.
Prepare payment batches and support the execution of payments through approved banking platforms, financial systems, and other payment tools.
Receive, review, and record vouchers, invoices, payment requests, remittances, and related financial documentation.
Maintain accurate accounts payable and payment records, including payment statuses, supporting documentation, and audit trails.
Prepare and record payment-related journal entries, including accruals, corrections, reclassifications, and bank charges, as needed.
Reconcile payment activity, vendor accounts, bank transactions, and general ledger balances; investigate and report discrepancies promptly.
Respond to vendor and internal stakeholder inquiries regarding invoice status, payment timing, remittances, and account balances.
Verify the accuracy of reports, account balances, postings, and payment data within financial systems.
Enter and maintain key financial data in support of accounts payable and payment processes.
Provide information for regular and ad hoc management reports, payment forecasts, aging reports, and spreadsheets.
Identify payment-processing errors, duplicate-payment risks, exceptions, and potential control gaps, and escalate them as appropriate.
Maintain records and document payment processes in accordance with company policies, internal controls, and retention requirements.
Provide administrative and bookkeeping support for financial reporting and other Finance activities, as needed.
High school diploma or equivalent required.
Three (3) to five (5) years of relevant experience, including accounts payable, payment processing, finance, or accounting experience.
Demonstrates a willingness to learn, assume responsibilities, and work collaboratively within a Finance team.
Knowledge of payment processing, accounts payable practices, financial controls, and related accounting procedures.
Understanding of financial reporting systems, general ledger processes, accounts payable systems, and payment platforms.
Knowledge of computer tools, primarily Microsoft Office applications, particularly Excel.
Ability to review financial documentation, identify errors or mispostings, and investigate discrepancies using available reporting and data-analysis tools.
Strong attention to detail and ability to manage payment activities accurately while meeting deadlines.
Ability to handle confidential financial and vendor information with professionalism and discretion.
Good communication skills, with the ability to interact effectively with vendors, team members, and management.
Proactive ability to identify the causes of errors, potential payment risks, and opportunities to improve processes and controls.
Ability to obtain working knowledge of the ABS Health, Safety, Quality, and Environmental Management Systems.
The incumbent reports to the Manager of Finance. This position does not have direct reports.
About UsWe set out more than 160 years ago to promote the security of life and property at sea and preserve the natural environment. Today, we remain true to our mission and continue to support organizations facing a rapidly evolving seascape of challenging regulations and new technologies. Through it all, we are anchored by a vision and mission that help our clients find clarity in uncertain times.ABS is a global leader in marine and offshore classification and other innovative safety, quality, and environmental services. We’re at the forefront of supporting the global energy transition at sea, the application of remote and autonomous marine systems, cutting-edge technical solutions, and many more exciting advancements. Our commitment to safety, reliability, and efficiency is ever-present, guiding our clients to safer and more efficient operations.
Equal Opportunity
ABS Bureau is committed to the equal employment opportunity of its employees and prohibits discrimination against any employee or qualified applicant based on race, color, creed, religion, national origin, sex, gender identity, age, disability, marital status, sexual orientation, citizenship status or veteran status, or other non-work-related characteristics that may be protected under the law of the Federal Government or specific state employment laws.
Notice
ABS and Affiliated Companies (ABS) will not pay a fee to any third-party agency without a valid ABS Master Service Agreement (MSA) authorized and signed by Human Resources. Any resume, CV, application, or other forms of candidate submission provided to any employee of ABS without a valid MSA on file will be considered property of ABS, and no fee will be paid.
Other
This job description is not intended, and should not be construed, to be an all-inclusive list of responsibilities, skills, efforts or working conditions associated with the job of the incumbent. It is intended to be an accurate reflection of the principal job elements essential for making a fair decision regarding the pay structure of the job. #ogjs
Skills Required
- High school diploma or equivalent
- Three to five years of relevant experience in accounts payable, payment processing, finance, or accounting
- Knowledge of payment processing, accounts payable practices, financial controls, and accounting procedures
- Understanding of financial reporting systems, general ledger processes, accounts payable systems, and payment platforms
- Proficiency with Microsoft Office applications, particularly Excel
- Ability to review financial documentation, identify errors, and investigate discrepancies
- Strong attention to detail and ability to meet deadlines
- Ability to handle confidential financial and vendor information professionally
- Good communication and collaboration skills
- Ability to identify payment risks and process improvement opportunities
- Ability to obtain working knowledge of ABS Health, Safety, Quality, and Environmental Management Systems
What We Do
Since its founding in 1862, ABS has been committed to setting standards for safety and excellence as one of the world’s leading ship classification organizations. We search for and establish the best solutions for the industries we serve, and are at the forefront of marine and offshore innovation. In a constantly evolving industry, ABS works alongside its partners tackling the most pressing technical, operational and regulatory challenges so the marine and offshore industries can operate safely, securely and responsibly. The surveyors, engineers, researches and regulatory specialists who form the ABS team work in more than 200 offices in 70 countries around the world. With a passion for making the world a safer place, while also delivering practical and innovative solutions, ABS stands ready to assist and advance the marine and offshore industries.
