We are seeking a highly organized and proactive administrative assistant to support our growing team within the build to rent HOA space. The ideal candidate will provide administrative support across various departments, assisting with day-to-day operations of HOA projects, HOA board meetings, and other HOA relations. This is a great opportunity for someone looking to develop a career in real estate and property management.
Qualifications/Skills:
Previous experience in Property Management and/or HOA experience preferred.
Professional verbal and written communication skills
Critical thinking skills.
Strong organizational skills, diligence, and ability to multi-task
Initiative-taking and initiative-taking with the ability to work independently.
Flexible to manage diverse changes.
Proficiency in Microsoft Office
Familiarity with software programs such as Salesforce and Yardi.
Job Responsibilities:
Manage filing systems and clerical tasks to include but not limited to, inputting documents, maintaining, creating and organizing file folders.
Liaison for 3rd party management communities
Assist with onboarding new communities
Assist with routine file folder audits.
Assist with updating the BTR database in Salesforce.
Assist with various projects for the department.
Attend team, department functions and HOA meetings as needed.
Assist with HOA communication internally and externally as needed.
Answer calls, emails, internal chats and respond to inquiries.
Assist with other projects as needed.
Other Requirements:
Maintain professional appearance
Ability to work overtime if needed
To attract and retain top talent, we're pleased to offer competitive compensation and benefits, including:
Annual bonus program
Health, dental, vision, and life insurance
Long-term and short-term disability insurance
Generous paid time off plans include vacation accrual, sick time, standard holidays and floating holidays
401(k) with company matching contributions
Awesome work environment with casual dress
Team events and gatherings (Pre- and Post-Covid)
Invitation Homes is an equal opportunity employer committed to fostering a diverse, inclusive and innovative environment with the best associates. We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, Veteran status or any other factor protected by applicable federal, state or local law. If you have a disability or special need that requires accommodation, please contact us at [email protected].
To all recruitment agencies: Invitation Homes does not accept agency resumes. Please do not forward resumes to Invitation Homes employees. Invitation Homes is not responsible for any fees related to unsolicited resumes.
#LI-KM1Skills Required
- Previous experience in property management or homeowners association operations
- Professional verbal and written communication skills
- Critical thinking skills
- Strong organizational skills, diligence, and ability to multitask
- Ability to take initiative and work independently
- Flexibility to manage diverse changes
- Proficiency in Microsoft Office
- Familiarity with Salesforce and Yardi
- Maintain a professional appearance
- Ability to work overtime if needed
Invitation Homes Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Invitation Homes and has not been reviewed or approved by Invitation Homes.
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Healthcare Strength — Coverage includes comprehensive medical, dental, and vision alongside an Employee Assistance Program, health coaching, fertility benefits, and transgender-inclusive care. Benefits are effective from the date of hire to ensure immediate access.
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Parental & Family Support — Paid parental leave provides eight weeks of bonding time available from the first day of employment. Company-recognized and floating holidays further support family and personal time needs.
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Retirement Support — The 401(k) program features a clearly defined company match with immediate vesting. This structure supports building retirement savings without waiting periods.
Invitation Homes Insights
What We Do
Invitation Homes specializes in acquiring single family homes in situations such as foreclosure or short sale, rehabilitating, leasing. Invitation Homes is the top home leasing company for single families. With over 80,000 homes in our portfolio, we currently provide homes to 120,000 residents in 16 of the top American markets. Our homes bring numerous benefits to our residents. Located in some of the most desirable neighborhoods in the country, our residents enjoy the proximity of our homes to great schools. All of our homes are directly owned by Invitation Homes and are regularly renovated and updated. Each of our homes is professionally managed by one of our experienced local property managers. Our team’s unmatched knowledge of residential property, combined with our financial stability and entrepreneurial vision, has enabled Invitation Homes to lead the way in today's single-family rental market. Our corporate office is located in downtown Dallas, TX. We also have regional offices in Phoenix, AZ, Sacramento, CA, Los Angeles, CA, Dallas, TX, Houston, TX, Denver, CO, Las Vegas, NV, Seattle, WA, Chicago, IL, Atlanta, GA, Charlotte, NC, Miami, FL, Orlando, FL, Jacksonville, FL, Tampa, FL, and Minneapolis, MN.
