Specialist, Accounts Payable
Role Summary
The Specialist, Accounts Payable is responsible for accurate and timely processing of vendor invoices, employee expenses, payments, reconciliations, and AP-related inquiries. The role supports strong financial controls by ensuring transactions are properly documented, approved, coded, and processed in accordance with company policies and established procedures.
Key Responsibilities
- Process and validate PO and non-PO invoices for accuracy, completeness, coding, and appropriate approvals.
- Perform invoice matching against purchase orders and receiving documentation where applicable.
- Review employee travel and expense transactions, including Concur submissions, for compliance with company policy.
- Monitor AP mailboxes and respond to vendor and internal stakeholder inquiries.
- Investigate invoice discrepancies, duplicate invoices, missing documentation, payment issues, and other AP exceptions.
- Maintain accurate vendor records and support vendor setup and updates.
- Prepare and process payment transactions in accordance with established payment schedules and controls.
- Perform vendor statement and AP account reconciliations and follow up on outstanding items.
- Support month-end close activities, including AP reconciliations and outstanding transaction reviews.
- Maintain complete audit documentation and supporting records.
- Identify opportunities to streamline AP processes, strengthen controls, and reduce manual work.
- Collaborate with Procurement, Finance, business stakeholders, and vendors to resolve AP issues.
Ideal Qualifications
- Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
- 3–5 years of Accounts Payable, Finance Operations, or similar experience.
- Experience with invoice processing, PO matching, payment processing, reconciliations, and vendor management.
- Experience with Oracle, Concur, or comparable ERP/expense systems is advantageous.
- Strong Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, filters, and Basic IA tools.
- Good understanding of accounting principles and internal financial controls.
- Strong analytical skills and attention to detail.
- Ability to investigate discrepancies and independently drive issues to resolution.
- Strong written and verbal communication skills.
Core Competencies
Accuracy | Accountability | Analytical Thinking | Customer Service | Process Improvement | Compliance | Problem Solving | Time Management | Stakeholder Management
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Skills Required
- Bachelor's degree in Accounting, Finance, Business Administration, or a related field
- 3-5 years of Accounts Payable, Finance Operations, or similar experience
- Experience with invoice processing, purchase order matching, payment processing, reconciliations, and vendor management
- Experience with Oracle, Concur, or comparable ERP and expense systems
- Strong Microsoft Excel skills, including PivotTables, XLOOKUP/VLOOKUP, filters, and basic IA tools
- Understanding of accounting principles and internal financial controls
- Strong analytical skills and attention to detail
- Ability to investigate discrepancies and independently drive issues to resolution
- Strong written and verbal communication skills
What We Do
We are the world’s learning company with more than 22,500 employees operating in 70 countries. We provide content, assessment and digital services to learners, educational institutions, employers, governments and other partners globally. We are committed to helping equip learners with the skills they need to enhance their employability prospects and to succeed in the changing world of work. We believe that wherever learning flourishes so do people.
