Company Description
Join the leader in global work. Vialto helps leading organizations identify, develop, and execute their workforce priorities with confidence. Our practice areas include global tax, immigration, rewards, advisory and Vialto private and our team is the gold standard in navigating the complexities of cross-border compliance, and workforce strategies. We look for people our clients and assignees can count on to thoughtfully deliver clear solutions to complex problems.
To be the best in the business, we cultivate a dynamic, highly collaborative culture that fuels the growth of our people. We invite you to inquire boldly, learn deeply, and grow endlessly with us. You’ll work alongside recognized experts, shaping people-first, technology-driven solutions that drive the future of work. We help our clients achieve their goals and imagine new possibilities. And we can do the same for you. Whatever your aspirations, Vialto can help you find your way.
Job Description
As an Specialist in Executive Admin team you will work as Personal Assistant for our clients.
Responsibilities for this position include but are not limited to
- Manage the executive's calendar, schedule appointments, and coordinate meetings, conferences, and travel arrangements.
- Prepare and organize documents, presentations, and reports for internal and external meetings.
- Serve as the primary point of contact for the executive, managing correspondence and inquiries.
- Facilitate communication between the executive team, employees, clients, vendors, and partners.
Qualification:
- Fluent knowledge of English
- Excellent written and oral communication skills
- Excellent attention to detail
- Proven organizational and management skills
- Quick learner and strong collaborative approach to working
- Team player but able to work under own initiative
Additional Information
- This is a Fixed Term Contract, role is open in a hybrid working model with 3 days a week in the office
- We offer private health insurance - Luxmed
- Multisport card
- Additional life insurance
- MyBenefit vouchers system
We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.
Please note, AI is used as part of the application process
Skills Required
- Fluent knowledge of English
- Excellent written and oral communication skills
- Excellent attention to detail
- Proven organizational and management skills
- Quick learner
- Strong collaborative approach to working
- Ability to work as part of a team and independently
Vialto Partners Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Vialto Partners and has not been reviewed or approved by Vialto Partners.
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Wellbeing & Lifestyle Benefits — Flexible work arrangements and well-being support are highlighted in company materials, and feedback suggests flexibility and WFH options are appreciated in some teams. These elements are seen as helpful offsets to demanding workloads in certain contexts.
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Leave & Time Off Breadth — Paid holidays, sick days, vacation days, and additional closures/floater holidays are prominently offered. Feedback suggests time off is at least decent for some roles and locations.
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Fair & Transparent Compensation — Starting pay is sometimes viewed as decent or competitive for fresh graduates or entry-level roles in specific regions. This can make early-career opportunities attractive despite later concerns.
Vialto Partners Insights
What We Do
Vialto Partners is focused on transforming the global mobility ecosystem to support multinational organizations and their employees. The organization sparks growth and creates meaningful impact for businesses and individuals in more than 150 countries, supported by a team of over 6,000 dedicated immigration, tax, human resources and technology professionals. Vialto Partners offers clients: Tax solutions: Strategic tax planning, preparation and cross-border compliance services, including tax equalization and employment structures. Immigration services: Immigration-related consulting, processing and compliance services informed by knowledge of government regulations and rapidly changing immigration laws. Compensation and rewards: Integrated, end-to-end payroll and compensation management and reporting to ensure holistic global reporting, local compliance and overall cost-effectiveness. Dynamic work strategy and services: Design and implementation of real-time mobility strategies and services—from mobility managed services to remote work and business travel solutions. Vialto Partners is reimagining the future of global mobility, driving the mobility ecosystem forward to create a more connected, integrated and efficient supply chain to meet and exceed the evolving challenges and complexities of global workforce management. #vialtopartners
