Specialist, Client Hospitality

Business Strategy and Management  

• Support annual hospitality calendar aligned to client/sector priorities and key sponsorships. 

• Support development of creative ideas for new and existing hospitality events. 

• Conduct research and create presentations for internal review 

• Support in development of creative ideas for new and existing hospitality events 

• Design, develop and present strategic program recommendations 

Hospitality Events 

• Produce event briefs, run-of-show, host packs, and post-event debriefs for high-touch events and bespoke requests. 

• Help coordinate event-related communications, including invitations, RSVPs, ticket distribution, and other materials. 

• Manage hospitality pre-clearance and approvals; monitor client and firm gifts/entertainment thresholds. 

• Build target lists alongside lawyers and develop dynamic content in Vuture; configure landing pages/RSVP forms and waitlists. 

• Track RSVP status, dietary/accessibility needs, and guest substitutions; coordinate thank-you and follow-up workflows. 

• Liaise with venues, caterers (on food selection), and suppliers; manage floor plans, seating, AV, gift selection, and transportation. 

• Participate in site visits and support overall event execution to ensure seamless logistics and attendee experience. 

• Execute contingency plans and incident reporting; lead post-event wrap and reconciliation. 

• Arrange for production of event materials, such as signage and promotional merchandise. 

• Support contract negotiations  

• Participate in site visits and support overall event execution to ensure seamless logistics and attendee experience 

• Work Closely with partnership on ticket allotments and connectivity to business development strategy  

Administration 

• Join weekly calls to build relationships with key stakeholders 

• Budgeting: Utilizing internal platforms, settle invoices and manage internal accounting systems for hospitality events – e.g., approvals, processing payment, reconciling budget etc. 

• Facilitate calendars, meetings and other communications with internal and external clients  

• Support managing vendor relationships   

• Perform all other duties as necessary and as assigned by your supervisor for efficient functioning of the events team, department, office, and firm. 

QUALIFICATIONS: 

• Bachelor’s degree preferred. 

• 5+ years of marketing or corporate experience   

• Meticulous and organized. 

• Commitment to excellent internal and external client service. 

• Strong oral and written communication skills. Knowledge of the firm’s policies and procedures. 

• Ability to effectively manage competing priorities. 

• Good interpersonal skills with polite, professional and positive manner. 

• Ability to maintain confidentiality. 

• Ability to learn new skills as they become necessary. 

• Ability to work independently and as part of a team in a collaborative organization. 

• Confident stakeholder management; calm under pressure; problem-solver with a client-service mindset.  

• Exceptional attention to detail, project management, and written communication (clear, client-appropriate copy).  

• In-person attendance four days per week from February 2026 with flexibility for additional days as needed. 

• Ability to work evenings/early mornings and occasional weekends; some travel for events.