Seasonal Special Handling Administrator
Location: Calgary
Employment Type: Seasonal
Avenir Energy is looking for a highly organized and detail-driven Seasonal Special Handling Administrator to support our Finance team during our busiest months. This role is all about accuracy, speed, and reliability — ensuring invoices and supporting documents are submitted correctly and on time to key customers so payments can be processed without delay.
If you thrive under pressure, enjoy working with large amounts of data, and are confident navigating multiple systems and file types, this role is for you.
Key Responsibilities
Invoice & Document Submission: Prepare, review, and submit invoices and backup documentation to customers quickly and accurately.
Data Management: Process large volumes of information with precision, ensuring all required details are complete.
Account Reconciliation: Assist with reconciling accounts and resolving discrepancies as required.
Systems & Tools: Work confidently with Excel, PDF editors, vendor portals, and Outlook to manage documents and communications.
Problem Solving: Identify missing or incorrect documentation, follow up promptly, and keep submissions on track.
Deadline Management: Prioritize workload to meet strict submission timelines, especially during peak periods.
Collaboration: Coordinate with internal teams to obtain correct information and resolve issues quickly.
Qualifications
Experience: Prior experience in invoicing, data processing, or administrative support roles is an asset.
Technical Skills: Strong working knowledge of Microsoft Excel, PDF editors, Outlook, and the ability to learn vendor systems quickly.
ERP Experience: Exposure to ERP systems (e.g., NetSuite, JDE, Oracle, or similar) is considered an asset.
Industry Knowledge: Previous Oil & Gas industry experience is an advantage.
Detail Orientation: Exceptional accuracy and attention to detail in handling high-volume tasks.
Work Ethic: Self-motivated “work machine” who can power through repetitive tasks without losing focus.
Organization: Ability to prioritize, stay on top of multiple submissions, and meet tight deadlines.
Communication: Clear and professional in written and verbal communications.
Why Join Avenir Energy?
Opportunity to gain hands-on finance and administrative experience in a fast-paced environment.
Be part of a supportive team during a critical business season.
Build skills in account reconciliation, invoicing, ERP systems, and customer/vendor platforms.
Skills Required
- Strong working knowledge of Microsoft Excel, PDF editors, and Outlook
- Ability to learn vendor systems quickly
- Exceptional accuracy and attention to detail when handling high-volume tasks
- Ability to prioritize multiple submissions and meet tight deadlines
- Clear and professional written and verbal communication
- Self-motivated and able to maintain focus during repetitive tasks
- Prior experience in invoicing, data processing, or administrative support
- Exposure to ERP systems such as NetSuite, JDE, Oracle, or similar
- Previous Oil & Gas industry experience
What We Do
Avenir Energy is your trusted local propane supplier offering safe, reliable delivery and excellent customer service. We are a proud privately-owned Canadian company, that source 100% of our product from Canada. Our employees are members of the communities we serve coast-to-coast, across Canada. Avenir Energy is your trusted local partner to help provide cost-effective energy solutions for your business. Our team is knowledgeable, reliable and invested in your success. We are dedicated to operating safely, and helping your business become more efficient, productive, and profitable. We deliver propane to a wide range of industries that value safe and reliable supply, knowledgeable advice, and personal service. No matter the industry, Avenir Energy can offer tailored and efficient propane solutions to keep your operations moving smoothly.
