Special Events Assistant - Summer Temporary

The Office of Special Events and Conferences oversees several programs and camps throughout the summer. This position supports the daily operations of summer camps and events and is often the first point of contact on campus. Serving in a public relations capacity, it greets group organizers and participants, and provides courteous, efficient assistance throughout their stay.

Work Days: Flexible, with evening and weekend availability as needed

Shift Start/End Times: 7:00 a.m. – 1:30 p.m. or 2:00 p.m. - 8:00 p.m.
Hours Per Week: 20 – 30 
Weeks Per Year: 8 weeks; June 22 - August 15

Number of Positions available: 4

Summer Events Assistant

Pay Status and Classification: Non-exempt, Temporary

Supervisor: Director of Special Events

Essential Responsibilities and Duties:​

• Remove items from storage and deliver to designated locations. Return items to storage after camp departures.

• Prepare and maintain housing accommodations, including inspecting, lowering beds in rooms prior to arrival and resetting upon departure, and reporting any room damage.

• Conduct linen inventories and coordinate linen distribution and retrieval.

• Monitor events to ensure timely and efficient service.

• Deliver packages and mail to camp groups.

• Assist with the set-up and break-down of events held throughout campus facilities, including moving tables, chairs, and related equipment.

• Participate in group check-ins and check-outs.

• Inventory classroom furniture and report any discrepancies. 

• Perform tasks necessary to support the daily operations of the summer groups.​

• Hours are flexible and will include evenings and/or weekends.

Qualifications:

• High school diploma or equivalent.

• Valid New York State Driver's License.

• Comfortable operating the department-assigned golf cart.

• Ability to lift up to 50 lbs.

• Flexible schedule, including evenings and/or weekends.

• Self-motivated with the ability to work independently and collaboratively as part of a team.

• Comfortable working in a fast-paced work environment.

• Strong customer service skills.

Compensation:

The hourly range for this position is $16.00. Except for roles with a set rate of pay, the wage/salary of the finalist selected for this role will be set based on a variety of factors, including but not limited to departmental budgets, qualifications, experience, education, licenses, specialty, and training. The stated hiring rate/range represents the College’s good faith and reasonable estimate of the rate/range of possible compensation at the time of posting.

Location: Schenectady, NY

We know some job seekers may not apply for career opportunities unless they meet every qualification in the position description including the preferred qualifications. We are most interested in hiring the best colleagues, and recognize that a successful candidate may come from a less traditional career path. We encourage you to apply, even if you don’t believe you meet every one of our preferred qualifications.

We offer great benefits even for temporary employees, including:

• Free On-Campus Fitness Facility Access and On-Campus Wellness Programs

• Pre and Post Tax participation in a 403(b) Retirement Plan

Background Checks: In accordance with our background check policy, finalists for hire will undergo a background check that includes education, employment, and criminal convictions.

E-Verify Participation: Union College participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the United States. Learn more about E-Verify and your Right to Work (Derecho a Trabajar).