Special Campaigns Assistant

Primary Responsibilities

• Play an active role in supporting the day-to-day administration of a multi-year comprehensive campaign, including organizing key meetings, tracking action steps, and preparing reports, correspondence, and materials for major prospects. 
• Track donor cultivation and stewardship for campaign and restricted funding, partnering closely with the Major Gift team to ensure seamless coordination and execution of benefits, events, and communications. 
• Track and reconcile various campaign and restricted funding budgets, ensuring accurate submission of expenses and alignment with financial goals. 
• Collaborate with the Assistant Director, Development Operations, to manage and track progress for restricted funds. Regularly process gifts, generate reports, and provide actionable insights to support strategic decision-making for campaign efforts. 
• Organize and maintain documents related to restricted funding to ensure the Major Gift and Patron team has ready access to critical information, including solicitation templates and periodic mailings,talking points, and reports.  
• Support with donor entertaining, including invitations, ticketing, and reservations, and provide support for ticket orders and exchanges. Deliver personalized, top-tier support for seating and ticketing needs to elevate the donor experience. 
• Help staff galas and other fundraising events as needed. 
• Support the Major Gifts department with additional administrative functions as needed. 
• Other tasks as assigned. 

Skills and Qualifications

• College degree or equivalent required. 
• 1-2 years of fundraising and development experience. 
• Excellent written and oral communication skills. 
• Detail oriented and capable of managing several project deadlines to successful completion. 
• Ability to work both independently and collaboratively; the diplomacy and good judgment needed to balance multiple tasks. 
• Ability to write clearly and accurately. Experience writing acknowledgements, solicitations, proposals, and/or other original development documents preferred. 
• Ability to exercise excellent judgment with high-level donors, volunteers, and Board members. 
• Strong computer skills, including Microsoft Excel, isrequired.  
• Knowledge ofTessitura preferred. 
• Willingness to work occasional nights and additional weekend hours as needed. 
• Familiarity with opera and the performing arts is a plus.