Sourcing Officer, Supply Chain

POSITION SUMMARY:

The Sourcing Officer will report directly to Director, Global Supply Chain and supervise the strategic sourcing functions for the Cyprus properties.

The Sourcing Officer is to proactively conduct market, supplier, and product research for the assigned commodity categories to analyze product’s internal and external environmental impact, cost drivers, trend, potential issues, and risks. With knowledge and expertise, develop sourcing strategy (where to purchase, considering the demand and supply situations, while minimizing risk and costs) for the commodity to ensure a consistent supply of quality products at the best possible pricing for COD Manila and guard against potential risk /supplier issues.

Continuously improves and re-evaluates sourcing activities of all categories, develop a strategic partnership with highly capable suppliers, and represent the company in all dealings and negotiation with the suppliers. Conduct and evaluate scheduled market list bidding, lead the pricing negotiation and recommend suitable suppliers.

PRIMARY RESPONSIBILITIES:

Key Roles & Responsibilities

• Conduct and monitor the assigned commodity market research, analysis, and trend projection
• Develop sourcing strategy for the assigned commodity to ensure a consistent supply of the quality products at the best pricing and guard against potential supply issues/ risks
• Manage all supply contracts and establish a contingency plan for core products
• Facilitates new product roll-outs or changes in a timely manner
• Familiarization and acts in accordance with Supply Chain policy and procedure manual

Operational Sourcing

• Conduct the sourcing of the assigned food and beverage categories according to the corporate policies
• Gather and clarify sourcing requisitions from users
• Search for potential and qualify suppliers for new products request
• Prepare and issue Requests for Quotation (’RFQs’).
• Evaluate quotations and negotiate prices and purchase terms (e.g., quality, sample, lead time, etc.).
• Compare and prioritize vendors based on set criteria
• Communicate the bidding results to requestors

Market List

• Conduct Market List items bidding with at least 3 suppliers as per the corporate policy on a monthly basis. Price term/validity may vary according to categories
• Evaluate the bidding of market list items and perform price and terms negotiation (price, lead time, quality) for the best products and service as per COD Manila standards
• Source for alternative suppliers when market list products are not available and upon miscellaneous hotel requests

Item master and Purchase Order Agreement

• Regularly update, and review item master data in the system for the assigned categories to be accurate/ up-to-date on a timely basis
• Perform item master cleansing list and coordinate with Material Management as per the specified schedule interval

Process Improvement and cost-saving activities

• Identify items that can be standardized for COD Manila in order to leverage on volume purchase and generate cost-saving
• Continuously search for new products, technologies or methods for potential savings.
• Track and quantify cost savings and other benefits to be communicated back to the property.
• Responsible for all documentation retention related to the market list bidding, product sourcing (quotations), and requestor complains

QUALIFICATIONS:

Education & Experience

• Demonstrate strong strategic thinking, negotiation, analytical and coordination skills.  Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited data exists
• Ability to interpret a variety of instructions furnished in written, oral, diagram or schedule form
• Nimble - Flexible and responsive to change
• Demonstrated ability to lead teams through new business processes
• Strong analytical skill, with a keen understanding of relevant cost drivers
• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited data exists.
• Experience forecasting in a consumer products environment utilizing Red Rock based products
• Good understanding of hotel operation and Casino business
• Hotel Food and beverage background is a plus
• Bachelor’s Degree in Business or Supply Chain. MBA is preferred
• 3 years of progressively responsible work experience directly related to the duties of the position
• Diversified background with significant exposure to Supply Chain management and strategic sourcing
• Advanced Excel skills (v-lookups, pivot tables, etc.)
• Excellent oral, written and presentation skills
• Flexible and responsive to change
• Works well under pressure and without supervision
• Flexible and responsive to change
• Negotiation skills
• Time management skills
• Able to work under pressure