• 35% - Develops and implements program and profit/negotiation strategy to achieve best price and/or enhancement consideration with suppliers, supporting the specific needs of the client. Gathers all the information necessary to properly source and place an event on behalf of a client, including availability grids. Initiates RFP process via Cvent to secure appropriate room blocks, logistical event needs, and pricing from hotels and other suppliers. Negotiates and confirms critical program components with supplier(s) and team, utilizing basic terms and conditions, and/or modifying pre-existing master policies to meet individual client requirements. Tracks supplier option dates and follows-up with team members and suppliers of program status. Reviews all supplier contracts prior to finalization, ensuring both program specific and generic terms and conditions are accurate and legally protective of the client, including attrition dates, cancellation policies, etc. Uses appropriate documentation to ensure consistency and accuracy. Provides supplier with all appropriate documentation at sale notification including itinerary, supplier contracts, etc.
• 35% - Advises Event Management Team and customer of rates, terms, offer and secures initial deposit. Responsible for accurate program forecasting and updating business management systems with accurate financial and estimated budget and cost savings information as needed. Maintains tracking information of all tentative, sold, and canceled programs in business program management system. Maintains accurate records, system input, and complete file management as outlined in Maritz and client policies and procedures.
• 30% - Provides leadership to team and promotes positive team environment as a positive role model. Works closely with client and account team to ensure program objectives are addressed, maintaining open line of communication to ensure understanding of expectations and client satisfaction. Maintains open and on-going communication with team regarding supplier utilization, key negotiations, performance and unique programming ideas. Partners with third party suppliers as needed. Create meeting records in the designated meeting management system, and completes all internal documentation for the program prior to turnover. Conducts additional negotiations with supplier(s) to improve costs, profitability and/or terms of targeted program components. Achieve appropriate benchmarking metrics as per client or company requirement. Manages VIP and complex customer requests as required by client.
OTHER: May require travel to destinations worldwide, in support of client site inspections (Ability to travel by airplane, boat, rail and/or car). Keep abreast of industry standards and trends related to responsibilities.
Qualifications
1. College degree.
2. Minimum of five years of experience in project, event or meeting management, at least 2 of which include working with Cvent and hotel contracts.
3. Experience in hotel buying, as well as strong knowledge of program/event budget maintenance. Knowledge of travel supplier operations, overall capabilities/range of services.
4. Proven negotiation skills and prior successful experience in developing and maintaining key client and supplier relationships.
5. Knowledge of hotels and destinations globally.
6. Program management system experience preferred
7. Understanding of and ability to effect win/win solutions and prior experience in effectively handle multiple projects/demands.
8. Proven aptitude for technology and/or software solutions and analytical skills.
Maritz offers a comprehensive benefits package for full-time employees including medical, dental, vision, life insurance, disability, 401k, tuition reimbursement, paid time off, and more! Part-time employees may qualify for medical, 401k, and paid time off depending on total hours worked. View all details at www.MaritzBenefits.com.
Maritz will only employ applicants who have authorization to work permanently in the U.S. This is not a position for which sponsorship will be provided. Those who need sponsorship for work authorization now or in the future are not eligible for hire. No calls or agencies please.
Maritz is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to sex, race, color, religion, national origin, age, marital status, political affiliation, sexual orientation, gender identity, genetic information, disability or protected veteran status. We are committed to providing a workplace free of any discrimination or harassment. If you have a disability and are having difficulty accessing or using this website to apply for a position, you can request help by calling 1-636-827-9761 or by sending an email to [email protected].
Top Skills
What We Do
People drive business, and Maritz knows what drives people. We use our deep knowledge of behavioral science, combined with data insights and analytics, to solve business challenges for our Fortune 500 clients.
Maritz’s portfolio of B2B companies increases customer loyalty, employee experience and sales performance through a variety of services and software solutions, encompassing research, incentives, rewards, experience design, creative strategy, incentive travel, meetings and events.
