Sourcing & Candidate Experience Coordinator

About Sharesource:

We are a BCorp company whose purpose is to democratise opportunities for individuals from developing countries. With our brand and culture empowering our partners to attract and keep the most qualified members, we share the knowledge to unleash potential and grow scaling teams for Australian and Canadian businesses.
https://www.sharesource.com.au/

Join our internal recruitment team as a Sourcing & Candidate Experience Coordinator,sourcing top talent for Australian and Canadian clients while supporting recruitment operations!

We are looking for a proactive Sourcing & Candidate Experience Coordinator to join our growing recruitment team. This role will focus primarily on sourcing and engaging top talent for our clients while providing support with administrative tasks as needed.

What are you expected to do?

1. Candidate Sourcing & Engagement

• Source candidates through job boards, LinkedIn, referrals, social media, and other channels
• Maintain an active pool of potential candidates for current and future roles
• Reach out to passive candidates and engage them in the recruitment process
• Track candidate engagement and responses
  

2. Screening & Shortlisting Support

• Conduct initial candidate screenings (resume review, basic qualification check)
• Assist recruiters in shortlisting candidates based on role requirements
• Maintain candidate records and notes in the ATS
  

3. Interview Coordination

• Schedule interviews between candidates and recruiters/hiring managers
• Send interview reminders and coordinate reschedules if needed
• Ensure interview feedback is properly tracked in the ATS
  

4. Recruitment Administration & Documentation

• Create job descriptions and update job postings in job boards or ATS
• Maintain and update recruitment trackers, candidate files, and reports
• Monitor employment requirements and pre-onboarding documents
• Assist in onboarding coordination when needed
  

5. Reporting & Analytics

• Track sourcing metrics (applications sourced, candidates engaged, response rate)
• Provide weekly or monthly updates on sourcing progress to recruiters/team
• Highlight potential bottlenecks or challenges in the sourcing pipeline
  

6. Process Improvement & Support

• Assist in implementing recruitment process improvements and automation
• Support recruiters in ad-hoc administrative tasks to ensure smooth operations
• Keep up-to-date with sourcing tools, channels, and best practices

You’ll be a great fit if:

• You are a Bachelor’s degree in Business, HR, or related field preferred
• You have at least 1–3 years of experience in recruitment, sourcing, or talent acquisition; experience in agency hiring is highly preferred
• You have an experience working with international clients, preferably in Australia or Canada
• You have a strong communication and interpersonal skills
• You are highly organized with excellent time management and multitasking abilities
• You are proficient in using ATS systems, job boards, and sourcing tools (LinkedIn, JobStreet, etc.)
• You know basic reporting experience in Excel or Google Sheets, including knowledge of basic formulas
• You are detail-oriented with the ability to handle administrative tasks alongside sourcing activities
• You are self-motivated, proactive, and able to work in a fast-paced, dynamic environment
• You are open to occasional onsite work (at least 2x a month or as needed) at our Makati office

Why will you love stepping into this role?

• Shape the Future: Be one of the first few employees in a dynamic, growing company and directly contribute to building something you can be proud of.
• Impactful Work: Your efforts will directly translate into business growth and market presence.
• Diverse Exposure: Work with a variety of businesses and industries, expanding your knowledge and experience.
• Rewarding Culture: We believe in celebrating success and appropriately rewarding our team members.

If you're ready to make a significant impact and grow with an exciting new venture, we want to hear from you!

What you gain beyond the role:

• Remote + Hybrid Flexibility: Enjoy the best of both worlds—collaborative office days when it counts, balanced with the freedom to work from home.
• Achieve Work-Life Balance and Flexibility: Work in an environment where you’re trusted and empowered to work independently, while still having the support you need to deliver your best. Here, flexibility isn’t just a perk—it’s how we help you perform at your best, without sacrificing life outside of work.
• Open Culture: Your voice matters, we encourage proactive communication and fresh ideas.
• Supportive Team: From your very first day to every career milestone, we’ve got your back—with long-term growth and projects you can truly thrive in.
• Learn and Grow: Training, coaching, and international opportunities to level up your skills and career
• Be part of a B-Corp company that puts people and planet first while creating meaningful impact.

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Why work for Sharesource?

Our clients come from all walks of life and so do we. We hire hundreds of skillful individuals from a wide variety of backgrounds, genders, ages, and personalities to live out our diverse culture and make a positive impact on the world!

Our 5 Values:

• Make a social impact: We balance our work for client teams and for society by constantly making a positive impact.
• Be proactive: We encourage brave thinking and continuous improvement, and drive change through action.
• Create value: We create measurable values for our stakeholders: our teams, partners, suppliers, investors, and communities.
• Be fair, open and honest: We foster equality and inclusivity in a supportive environment that embraces diversity and celebrates achievements.
• Add fun, passion and love: We prioritise fun and passion, fostering higher engagement and a positive can-do attitude.

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What to Expect in the Process?

• You’ll go through 3–4 interviews plus a possible assessment with our client partner. This includes an initial chat, a culture-fit interview, and 1–2 conversations with our awesome client. The whole process usually takes 1–2 weeks, but we’ll let you know if things need to move quicker.
• Our best advice? Be yourself and enjoy the conversations. We’ll keep you updated every step of the way, and you’re always welcome to reach out for updates anytime.
• If all goes well, we’ll complete reference checks and requirements quickly—so we can get that job offer to you without delay.

We would be grateful if you have these already:

1. Fit to Work/Health Card (Basic 5 employment medical tests)
2. NBI Clearance
3. Social IDs - PHIC, SSS, HDMF, TIN
4. Character references with contact info

At Sharesource, we believe in the value of diversity and inclusion. We are committed to creating a diverse, respectful, and inclusive workplace, and we do not discriminate based on factors such as race, gender, religion, sexual orientation, or disability.