Role Purpose
The Software Procurement intern is responsible for overseeing the end-to-end lifecycle of global software assets, software procurement processes, and supplier contracts at Thoughtworks. This role ensures cost efficiency, streamlined workflows, timely supplier payments, regulatory compliance, and seamless cross-functional collaboration across GITS, InfoSec, Finance, Accounts Payable, and Legal departments.
Key Responsibilities
Learn and work closely with Software Procurement Lead on below mention responsibilities:
1. Procurement Operations & Purchase Management
End-to-End Workflow Optimisation: Direct and analyse the efficiency of software procurement processes, from request ingestion to inventory updating
Coupa Platform Management: Initiate supplier onboarding forms, monitor supplier statuses until active, and create/publish Purchase Orders (POs) and Virtual Contracts in Coupa
Requisition Approvals: Act as the designated Global Procurement Approver and authorise high-value requisitions (e.g., JetBrains, LinkedIn Sales Navigator) on behalf of the Global Software Lead.
Manage Credit Card Spend: Manage monthly or annual subscriptions that are on credit card and submit weekly expense reports in Expensify; allocating cost accurately.Manage multiple domain registrars: Register and renew domains, working closely with LegalAWS account provisioning: Work closely with CloudOps team on provisioning / deprovisioning AWS accounts including management of login credentials
2. Vendor Relationship & Renewal Management
Vendor Coordination: Manage direct communication with major global SaaS vendors (e.g., JetBrains, LinkedIn, Snowflake, Sisense, Pearson VUE) regarding quotes, order forms, and payment terms.
Renewal Pipeline Tracking: Partner with external procurement platforms to monitor renewal deadlines, evaluate license needs, coordinate stakeholder feedback, and schedule retirements of legacy software.
3. Financial & Budget Governance
Invoice & Payment Resolution: Partner closely with Accounts Payable (AP) to verify receipts, resolve billing discrepancies, split invoices manually, and escalate critical past-due accounts.
Budgeting & Cost Allocation: Monitor license allocations and manage pay-as-you-go or credit-based models to optimize spend and ensure unused credits do not expire.
Cost Distribution Mapping: Distribute software costs accurately among business units, regions (DEC/POH), and specific accounts or departments by aligning data from Jigsaw and other tools.
4. Software Entitlement & Compliance Management
Software Asset Management (SAM): Track active software assets and license assignments via ServiceNow (SNOW). Requires close coordination with multiple teams.
Risk & Regulatory Compliance: Collaborate with GITS, InfoSec, and regional legal leads to verify software compliance, evaluate export regulations (such as the Remote Access Security Act), and implement geographic usage restrictions.
Required Skills & Qualifications
Learn and build following skills (tools/applications and Soft skills:
Procurement Platforms: High proficiency in Coupa Software, ServiceNow, Expensify and Zendesk.
Negotiation & Financial Acumen: Strong capability in analyzing pricing models (pay-as-you-go, subscription, credit-based, or enterprise commitments) and driving cost splits across departments.
Collaboration & Stakeholder Alignment: Exceptional cross-functional relationship-building skills, specifically with Finance, AP, Legal (contracts/compliance), GITS, and InfoSec.
Compliance Mindset: Understanding of IT software security guidelines, software usage terms, and regional compliance standards.
Must-have criteria
Education: MBA / PGDM graduate, 2026 pass-out
Specialization: Procurement, Supply Chain Management, Operations, Strategic Sourcing, or a closely related specialization
Location: Gurgaon, Bangalore, Pune
Experience: Freshers and candidates with relevant internship/project experience can be considered
Communication: Strong verbal and written communication skills
Stakeholder management: Comfortable interacting with internal stakeholders and external vendors
Commercial mindset: Interest in negotiation, pricing, cost optimisation and vendor management
Analytical skills: Comfortable working with data, comparing options and drawing insights
Technology interest: Willingness to learn about software, SaaS products and technology procurement
If this is what suits you, feel free to apply!
See here our AI policy.
Skills Required
- MBA or PGDM graduate graduating in 2026
- Specialization in Procurement, Supply Chain Management, Operations, Strategic Sourcing, or a closely related field
- Located in Gurgaon, Bangalore, or Pune
- Strong verbal and written communication skills
- Comfort interacting with internal stakeholders and external vendors
- Interest in negotiation, pricing, cost optimization, and vendor management
- Analytical skills, including comparing options and drawing insights from data
- Willingness to learn about software, SaaS products, and technology procurement
- Freshers or candidates with relevant internship or project experience may be considered
- Proficiency in Coupa Software, ServiceNow, Expensify, and Zendesk
- Understanding of IT software security guidelines, software usage terms, and regional compliance standards
Thoughtworks Compensation & Benefits Highlights
The following summarizes recurring compensation and benefits themes identified from responses generated by popular LLMs to common candidate questions about Thoughtworks and has not been reviewed or approved by Thoughtworks.
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Leave & Time Off Breadth — Paid time off includes vacation accrual from day one with rollover, personal/sick days, development and service days, and a long‑tenure paid sabbatical. Policies also emphasize comprehensive leave for rest, illness, and rejuvenation.
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Healthcare Strength — Health coverage spans medical, dental, and vision and often extends to families, complemented by mental‑health support through Lyra and Headspace. In some regions, private providers and wellness rewards further bolster healthcare access.
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Parental & Family Support — Parental leave is positioned as generous across regions, with fully paid options in some markets and a comprehensive fertility policy. Adoption and broader family supports are also highlighted.
Thoughtworks Insights
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What We Do
We are a global technology consultancy that delivers extraordinary impact by blending design, engineering and AI expertise. For 30 years, our commitment to design-led thinking, engineering excellence and innovation means we prioritize people, build teams with strong technical foundations and embed AI into every step of the process – not just as a tool but as a mindset. It’s this approach that sets us apart, sparks bold ideas and empowers us to drive real, lasting innovation. We’re not preparing for the future – we’re defining it.
Why Work With Us
As technologists, we have a unique role to play in how technology should benefit all of society, pursuing a more equitable future. Part of that role is to continuously educate ourselves on the issues that matter to the causes we believe in. We recognize our privilege and strive to see the world from the perspective of the most vulnerable.
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