Social Media & Operations VA

OVERVIEW

A proactive and experienced Executive Assistant / Social Media & Operations VA to support the day-to-day management of her coaching, speaking, training, and podcast business.

The ideal candidate is highly organized, tech-savvy, comfortable using AI tools, experienced with social media scheduling and content management, and capable of supporting business operations with minimal supervision.

KEY RESPONSIBILITIES

Executive & Administrative Support

• Calendar management
  
• Appointment scheduling
  
• Meeting coordination
  
• Inbox assistance and follow-up
  
• General executive support
  
• Task management and accountability tracking
  
• Administrative project coordination
  

CRM & Operations Management

• Maintain and update CRM records within Notion
  
• Organize business processes and workflows
  
• Assist with operational documentation
  
• Track client and prospect information
  
• Maintain accurate business records
  
• Support process improvement initiatives
  

AI & Productivity Support

• Utilize Claude AI for business support tasks
  
• Assist in implementing AI-driven workflows
  
• Support ongoing AI integration projects
  
• Help optimize systems and efficiencies
  

Social Media Support

• Upload and schedule content
  
• Publish content on Instagram and LinkedIn
  
• Repurpose video content into social posts
  
• Manage content calendar
  
• Organize content assets
  
• Basic social media administration
  
• Monitor scheduled content
  

Content Coordination

• Coordinate content received from Chloe
  
• Manage piece-to-camera videos
  
• Upload assets to editing platforms
  
• Organize content library
  
• Coordinate with editors and contractors where required
  

REQUIRED SKILLS

• Executive Assistant experience
  
• Strong administrative skills
  
• Excellent written and verbal English communication
  
• High attention to detail
  
• Strong organizational skills
  
• Experience with Notion
  
• Experience with social media scheduling
  
• Familiarity with AI tools (especially Claude AI)
  
• Ability to work independently
  
• Strong time management skills
  
• Problem-solving mindset
  

PREFERRED EXPERIENCE

• Supporting coaches, consultants, speakers, or trainers
  
• Podcast industry exposure
  
• Personal brand support experience
  
• Content repurposing experience
  
• CRM management experience
  
• Social media operations experience
  

TOOLS

• Notion
  
• Claude AI
  
• Instagram
  
• LinkedIn
  
• Google Workspace
  
• Calendar Management Tools
  

IDEAL CANDIDATE

• Proactive and resourceful
  
• Experienced rather than entry-level
  
• Professional communicator
  
• Comfortable working autonomously
  
• Growth-minded
  
• Positive attitude
  
• Strong initiative
  

Strong Preference

• Mid-level to Senior VA
  
• Experience supporting coaches, speakers, consultants, trainers, or personal brands
  
• Social media experience combined with admin support
  
• Not looking for an entry-level VA