SO, Administrative Assistant, GC

About UOB

United Overseas Bank Limited (UOB) is a leading bank in Asia with a global network of more than 500 branches and offices in 19 countries and territories in Asia Pacific, Europe and North America. In Asia, we operate through our head office in Singapore and banking subsidiaries in China, Indonesia, Malaysia and Thailand, as well as branches and offices. Our history spans more than 80 years. Over this time, we have been guided by our values – Honorable, Enterprising, United and Committed. This means we always strive to do what is right, build for the future, work as one team and pursue long-term success. It is how we work, consistently, be it towards the company, our colleagues or our customers.

Job Description

Job Summary:
The Administrative Assistant provides administrative support for Group Compliance, including staff onboarding/offboarding, office management, finance tasks, stakeholder coordination, and performing other duties as assigned. The role requires strong organizational skills, attention to detail, confidentiality, discretion, professionalism and ability to handle multiple tasks at any given time.
Key Responsibilities:

• Provide administrative support to ensure efficient operation of office within Group Compliance.

• Carry out administrative duties such as onboarding/offboarding of staff, maintain office supplies, upkeep staff list, update centralised forms, maintain fixed asset listing, coordinate offsite archival requests, update internal SOP/user guides etc.

• Assist with finance operational matters such as invoice processing and payment monitoring

• Assist with annual/quarter/ad-hoc reviews within Group Compliance where required and provide administrative support for function wide meetings where necessary

• Manage user requests as the first point of contact and liaise with internal and external stakeholders on administrative/IT/facilities matters to resolve issues timely

• Provide covering administrative and secretarial support to the Head of Group Compliance which includes meeting coordination, printing of materials and meeting room booking

• Additional duties as assigned

Job requirement:

• Good interpersonal, written, and communication skills with attention to detail.

• Ability to multi-task and manage work tasks with numerous stakeholders, as well as deliver results within tight timelines

• Proficiency in Microsoft Office Suite applications, particularly Excel, Word and Outlook

• Able to work from office full-time

• Relevant working experience with admin roles will be preferred.

Additional Requirements

Be a Part of the UOB Family

UOB is an equal opportunity employer. UOB does not discriminate on the basis of a candidate's age, race, gender, color, religion, sexual orientation, physical or mental disability, or other non-merit factors. All employment decisions at UOB are based on business needs, job requirements and qualifications. If you require any assistance or accommodations to be made for the recruitment process, please inform us when you submit your online application.

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